Agenda, decisions and minutes

Cabinet
Tuesday, 7th June, 2016 10.30 am

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Dominique Redman  Democratic and Member Support Officer

Items
No. Item

1.

Attendance / Presenoldeb

Minutes:

1.         Councillor

 

            Executive Members (with Portfolios) in alphabetical order

 

            Cllr Bob Wellington (Leader) (in the Chair)

            Cllr Anthony Hunt – Deputy Leader

            Cllr Richard Clark – Executive Member Health, Social Care and Wellbeing

            Cllr John Cunningham MBE KSG – Executive Member Neighbourhoods

            Cllr David Daniels – Executive Member for Communities

            Cllr Lewis Jones – Executive Member Regeneration

            Cllr David Yeowell – Executive Member for Education

 

            Officers:

            Nigel Aurelius – Assistant Chief Executive (Resources) (ACXR)

            Dave Congreve – Assistant Chief Executive (Communities) (ACXC)

            Dawson Evans – Group Leader Economy Enterprise and Renewal (GLEE&R)

            Dave Lilly – Head of Finance (HoFS)

            Dermot McChrystal – Head of Education (HoE)

            Lyndon Puddy – Head of Public Services Support Unit (HoPSSU)

            Kim Pugh - Head of Public Protection (HoPP)

Dominique Redman – Democratic Services Officer (DSO)

Keith Rutherford – Deputy Chief Officer Social Care & Housing (DCOSC&H)

Duncan Smith – Chief Officer Neighbourhoods, Planning & Public Protection (CONP&PP)

Alison Ward CBE – Chief Executive

Andrew Williams – Group Leader, Highways, Traffic and Engineering (GLHT&E)

Lynda Willis –Chief Legal Officer and Monitoring Officer (CLO&MO)

 

            Also attending

            Paul Clothier - IT Technician

            Geraint Thomas – Webcasting

 

2.

Apologies for absence / Ymddiheuriadau am absenoldeb

Minutes:

2.1       Apologies for absence were received from Councillor Gwyneira Clark.

3.

Declarations of Interest / Datganiadau o fudd

Minutes:

3.1       The following interests were declared in relation to Item 12, Llantarnam and Blenheim Road Community Primary Schools and Ysgol Panteg – To modify implementation dates of proposals.

 

·                     Councillor Anthony Hunt declared a personal but not prejudicial interest due to his appointment by the Council as school Governor for Ysgol Panteg.

·                     Councillor David Daniels declared a personal but not prejudicial interest due to his appointment by the Council as school Governor for Llantarnam Community Primary School.

 

3.2       In relation to item 13, Updated Commissioning Agreement for the Education Achievement Services (EAS), Councillor Richard Clark declared a personal but not prejudicial interest as Council appointed Director of the EAS.

 

3.3       The CLO&MO referred to item 8, Disposal of Trosnant House and the Brass Band Building, Pontypool to a Registered Social Landlord (RSL) and clarified that no Registered Social Landlord had been named in the report and therefore there was no identifiable interest for any member present to declare.

4.

Confirmation of Cabinet minutes - 22.3.2015 / Cadarnhau cofnodion y Cabinet - 22.3.2015 pdf icon PDF 127 KB

Minutes:

4.1       The minutes were confirmed as an accurate record.

5.

Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 55 KB

Minutes:

5.1       Cabinet noted the updates listed on the action sheet.

6.

Financial results 2015-16 / Canlyniadau terfynol 2015-16 pdf icon PDF 200 KB

Decision:

Cabinet:

 

a)         Noted the out-turn position in respect of the revenue and capital accounts of the Council;

b)         Approved the contributions to reserves as outlined within the report; and

c)         Re-approved the reserves policy.

 

REASON FOR DECISION:            As set out in the report.

 

CONSULTATION:                          As set out in the report.

 

MEMBERS’ INTERESTS:                         None declared.

 

Minutes:

6.1       The HoFS introduced the report which provided the financial results of the Authority in respect of its revenue budget, its capital programme and its balances and reserves.  The HoFS highlighted the key areas of the report and clarified that with regards to certain areas of the mitigation programme where there had been delays around implementation, these would be achieved in the 2016/17 budget position.

 

6.2       Councillor Hunt commented around Torfaen’s work in financial management which had been recognised across Wales for having best practice.  He referred to savings that were required year upon year during difficult financial times and the need for financial resilience in order to sustain the delivery of local services.  He also commented around the importance of strategically using the positive outturn in boosting the priority areas outlined in the Corporate Plan 3 and also to benefit local services.

 

6.3       Members praised the work of officers in achieving the financial results set out in the report.

 

6.4       Cabinet:

 

a)         Noted the out-turn position in respect of the revenue and capital accounts of the Council;

b)         Approved the contributions to reserves as outlined within the report; and

c)         Re-approved the reserves policy.

 

 

7.

Appointments to Joint Committees and Partnership Bodies / Penodiadau i Gydbwyllgorau a Chyrff sy'n Bartneriaid pdf icon PDF 83 KB

Decision:

Cabinet agreed:

 

(1)          the appointments to joint committees and partnership bodies listed in appendix A to this report;

 

(2)          that these appointments have immediate effect up to (and cease on the date that) Cabinet next amends the appointments or the next Local Government Elections; and

 

(3)          that European and Regional Affairs and Equalities matters continue to be dealt with at meetings of the full Cabinet, rather than by sub committees.

 

REASON FOR DECISION:             As set out in the report.

 

CONSULTATION:                            As set out in the report.

 

MEMBERS’ INTERESTS:                None declared.

 

Minutes:

7.1       The Leader introduced the report which sought appointments to joint committees and partnership bodies where such appointments fell within the responsibility of the Cabinet.  Councillor Richard Clark referred to Appendix 1 to the report and provided an overview of the schedule of appointments.

 

7.2       Cabinet agreed:

 

(1)           the appointments to joint committees and partnership bodies listed in appendix A to this report;

 

(2)           that these appointments have immediate effect up to (and cease on the date that) Cabinet next amends the appointments or the next Local Government Elections; and

 

(3)           that European and Regional Affairs and Equalities matters continue to be dealt with at meetings of the full Cabinet, rather than by sub committees.

 

 

8.

Disposal of Trosnant House and the Brass Band Building, Pontypool to a Registered Social Landlord / Gwerthu T Trosnant ac Adeilad Band Pres, Pont-y-pwl i Landlord Cymdeithasol Cofrestredig pdf icon PDF 1 MB

Decision:

Cabinet:

 

(i)                    Granted approval for Trosnant House and the Brass Band Building to be sold for at less than market value at £60,000 and £25,000  to a Registered Social Landlord (RSL) operating within Torfaen without being marketed with the main objective being enhancing provision of affordable housing and restoring two key properties within the Conservation Area.

 

(ii)                   Approved the allocation of £524,373 VVP grant to this project subject to the terms of this report.

 

(iii)                  Agreed that Legal and Asset Management Officers be authorised to negotiate detailed contract terms and undertake the disposal of Trosnant House and the Brass Band Building.

 

(iv)                 Granted delegated authority to the Deputy Leader as the executive portfolio holder for Resources and Governance to determine any other matters pertaining to the disposal of Trosnant House and the Brass Band Building that may require further executive approval.

 

REASON FOR DECISION:              As set out in the report.

 

CONSULTATION:                            As set out in the report.

 

MEMBERS’ INTERESTS:                None declared.

 

 

Minutes:

8.1       The CONP&PP introduced the report seeking approval for Trosnant House and the Brass Band Building Trosnant Street to be disposed of to a local Registered Social Landlord (RSL) in line with the Pontypool Investment Fund procresses, for less than market value, to facilitate the renovation of the property and provide affordable housing.  The CONP&PP highlighted the key areas of the report.

 

8.2       Members spoke in favour of the report and commented in particular around the benefits of disposing of such buildings in order create affordable housing rather than these buildings being unoccupied and becoming derelict.

 

8.3       Cabinet:

 

(i)    Granted approval for Trosnant House and the Brass Band Building to be sold for at less than market value at £60,000 and £25,000 to a Registered Social Landlord (RSL) operating within Torfaen without being marketed with the main objective being enhancing provision of affordable housing and restoring two key properties within the Conservation Area.

 

(ii)   Approved the allocation of £524,373 VVP grant to this project subject to the terms of this report.

 

(iii)  Agreed that Legal and Asset Management Officers be authorised to negotiate detailed contract terms and undertake the disposal of Trosnant House and the Brass Band Building.

 

(iv)  Granted delegated authority to the Deputy Leader as the executive portfolio holder for Resources and Governance to determine any other matters pertaining to the disposal of Trosnant House and the Brass Band Building that may require further executive approval.

 

 

 

9.

Public Protection - Proposed Collaboration with Blaenau Gwent: Environmental Health / Diogelu'r Cyhoedd - Cydweithio arfaethedig gyda Blaenau Gwent: Iechyd yr Amgylchedd pdf icon PDF 139 KB

Decision:

Cabinet approved the continuation of the collaboration with Blaenau Gwent County Borough Council to deliver a joint Public Protection service by developing a joint Environmental Health Service using the same informal mechanisms that have been successful to date; focussing on shared management and minimum disruption to frontline services.

 

REASON FOR DECISION:              As set out in the report.

 

CONSULTATION:                            As set out in the report.

 

MEMBERS’ INTERESTS:                None declared.

 

 

Minutes:

9.1       The HoP&PP introduced the report seeking approval for the continuation of the collaboration with Blaenau Gwent County Borough Council to deliver a joint Public Protection service by developing a joint Environmental Health Service using the same informal mechanisms that have been successful to date; focusing on shared management and minimum disruption to frontline services.

 

9.2       Members commented around the benefits of collaborative working.

 

9.3       Cabinet approved the continuation of the collaboration with Blaenau Gwent County Borough Council to deliver a joint Public Protection service by developing a joint Environmental Health Service using the same informal mechanisms that have been successful to date; focussing on shared management and minimum disruption to frontline services.

 

 

 

10.

Baseline Economic Analysis for the South East Wales Region / Dadansoddiad Economaidd Sylfaenol ar gyfer Rhanbarth De-ddwyrain Cymru pdf icon PDF 96 KB

Decision:

Cabinet:

 

1)                    Noted the findings of the Baseline Economic Analysis for South East Wales; and

 

2)                    Agreed that it should be used to inform further work both within Torfaen and across South East Wales to develop economic opportunity.

 

REASON FOR DECISION:              As set out in the report.

 

CONSULTATION:                            As set out in the report.

 

MEMBERS’ INTERESTS:                None declared.

 

Minutes:

10.1    The GLEE&R introduced the report informing Members of a Baseline Economic Analysis for the South East Wales region.  The GLEE&R highlighted the key areas of the report.      

 

10.2    The Leader commented that he and Chief Executive were heavily involved in City Deal and that Torfaen, along with nine other local authorities which made up the South Wales group were actively engaged in this work.  He felt that a presentation around City Deal which covered all aspects would be beneficial to members.

 

10.3    Cabinet:

 

1)    Noted the findings of the Baseline Economic Analysis for South East Wales; and

 

2)    Agreed that it should be used to inform further work both within Torfaen and across South East Wales to develop economic opportunity.

 

 

11.

Award of Civil Engineering Term Service Contract 2016-2020 / Dyfarnu Contract Gwasanaeth Tymor Peirianneg Sifil 2016-2020 pdf icon PDF 107 KB

Decision:

Cabinet:

 

i)      Granted approval in accordance with the provisions of Contract Standing Orders, (CSO 10 – Acceptance of Tenders).

 

ii)     Agreed to award a Civil Engineering Term Service Contract to a panel of four Contractors comprising (in alphabetical order):

 

1.  Contractor A

2.  Contractor B

3.  Contractor C

4.  Contractor D

           

            For a period of 3 years with an option to extend the contract for a further 1             year.

 

REASON FOR DECISION:              As set out in the report.

 

CONSULTATION:                            As set out in the report.

 

MEMBERS’ INTERESTS:                None declared.

 

Minutes:

11.1     The GLHT&E introduced the report seeking approval to award a Civil Engineering Term Service Contract to a panel of four contractors.  The GLHT&E highlighted the key areas of the report.

 

11.2     Cabinet:

 

i)              Granted approval in accordance with the provisions of Contract Standing Orders, (CSO 10 – Acceptance of Tenders).

 

ii)             Agreed to award a Civil Engineering Term Service Contract to a panel of four Contractors comprising (in alphabetical order):

 

1.  Contractor A

2.  Contractor B

3.  Contractor C

4.  Contractor D

           

                        For a period of 3 years with an option to extend the contract for a further 1 year.

 

 

12.

Llantarnam and Blenheim Road Community Primary Schools and Ysgol Panteg - To modify implementation dates of proposals / Ysgolion Cynradd Cymunedol Llantarnam a Heol Blenheim ac Ysgol Panteg - I addasu dyddiadau gweithredu cynigion pdf icon PDF 118 KB

Decision:

Cabinet:

 

(i)            Noted the reasons why the implementation dates needed to be modified;

 

(ii)          Agreed to the following new implementation dates

·       Llantarnam Community Primary School -  Monday 31st October 2016

·       Blenheim Road Community Primary School - Monday 31st October 2016

·       YsgolPanteg - Monday 27th February 2017

 

 

REASON FOR DECISION:            As set out in the report.

 

CONSULTATION:                          As set out in the report.

 

MEMBERS’ INTERESTS:                         The following Members declared personal but not prejudicial interests due to their appointment by the Council as school Governors for the following schools:

 

·         Councillor Anthony Hunt – Ysgol Panteg

·         Councillor David Daniels – Llantarnam Community Primary School

 

 

Minutes:

12.1    The HoES introduced the report seeking approval from Cabinet to modify the implementation dates for the three new primary school buildings.  The HoES highlighted the Key areas of the report.

 

12.2    Councillor Yeowell commented around the positives of three new build schools being in development and around the progress made at each of the sites, in particular the Ysgol Panteg site which had initially experienced significant delays. 

 

12.3    Cabinet:

 

(i)    Noted the reasons why the implementation dates needed to be modified;

 

(ii)   Agreed to the following new implementation dates

·         Llantarnam Community Primary School -  Monday 31st October 2016

·         Blenheim Road Community Primary School - Monday 31st October 2016

·         YsgolPanteg - Monday 27th February 2017

 

 

 

 

13.

Updated Commissioning Agreement for the Education Achievement Service (EAS) / Cytundeb Comisiynu wedi'i ddiweddaru ar gyfer y Gwasanaeth Cyflawni Addysg (GCA) pdf icon PDF 109 KB

Additional documents:

Decision:

Cabinet approved the adoption of the Supplemental Agreement to the Collaboration and Members Agreement (CAMA) for the Education Achievement Service (EAS) April 2016 as explained in the report and delegated specific authority to the Head of Education Service to approve the grant plan if required under the Supplemental Agreement.

 

REASON FOR DECISION:              As set out in the report.

 

CONSULTATION:                            As set out in the report.

 

MEMBERS’ INTERESTS:                Councillor Richard Clark declared a personal but not prejudicial interest as Council appointed Director of the Education Achievement Service (EAS).

 

Minutes:

13.1    The HoES introduced the report seeking approval to formally agree the Supplemental Agreement to the Collaboration and Members Agreement (CAMA) for the Education Achievement Service (EAS) April 2016.  The HoES highlighted the key areas of the report.

 

13.2    Councillor David Yeowell commented around the differences with regards to the set-up of other consortia and meetings and discussions held with the Joint Education Group (JEG) with which had assisted in terms of progress.  He also commented around results progressively improving and Torfaen’s contributions reducing which indicated good value for money.

 

13.3    Cabinet approved the adoption of the Supplemental Agreement to the Collaboration and Members Agreement (CAMA) for the Education Achievement Service (EAS) April 2016 as explained in the report and delegated specific authority to the Head of Education Service to approve the grant plan if required under the Supplemental Agreement.

 

 

14.

Consent to further extend the agreement with Heddlu Gwent Police for the provision of Additional Community Support Officers in Torfaen up to and including 31 March 2018 / Caniatâd i ymestyn ymhellach y cytundeb gyda Heddlu Gwent i ddarparu Swyddogion Cymorth Cymunedol ychwanegol yn Nhorfaen hyd at ac yn cynnwys 31 Mawrth 2018 pdf icon PDF 301 KB

Decision:

Cabinet agreed to defer this item.

Minutes:

14.1     Cabinet agreed to defer this item in order for members to gain an improved understanding before making any decison.