Agenda and decisions

Cabinet
Tuesday, 9th July, 2019 10.30 am

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer (Democratic Services)

Items
No. Item

1.

Attendance / Presenoldeb

2.

Apologies for absence / Ymddiheuriadau am absenoldeb

3.

Declarations of Interest / Datganiadau o fudd

4.

Confirmation of Cabinet minutes - 11/06/2019 / Cadarnhau cofnodion y Cabinet - 11/06/2019 pdf icon PDF 424 KB

5.

Confirmation of Cabinet minutes - 18/06/2019 / Cadarnhau cofnodion y Cabinet - 18/06/2019 pdf icon PDF 361 KB

6.

Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 85 KB

7.

Financial and Service Planning 2020/21 to 2023/24 / Cynllunio Ariannol a Gwasanaeth 2020/21 hyd at 2023/24 pdf icon PDF 308 KB

Decision:

TITLE: Financial and Service Planning 2020/21 to 2023/24

 

DECISION:

 

      i.        The report was noted;

    ii.        The need for pace and urgency, particularly in respect of 2020/21 was recognized;

    iii.        The funding in relation to the ICT refresh was noted.

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS: None declared.

8.

Fees and Charges and Income Strategy / Strategaeth Ffïoedd a Thaliadau ac Incwm pdf icon PDF 323 KB

Decision:

TITLE: Fees and Charges and Income Strategy

 

DECISION:

 

i)              the proposals outlined below were approved:

 

The established increase to apply generally in 2018/19 was based upon CPI and it is proposed to do the same again for 2019/20. The CPI rate in April 2019 was 2.1% and it proposed that it is the rate for any general fees and charges increases in 2019/20, with effect from 1st August 2019. This will not apply to any specific budget proposals that have already been agreed.

 

The residual base budget income target is £59,000 and applying the rate in 5.1 will yield £22,300 in 2019/20 but in a full year £33,500. The fees and charges included are mainly within the Resources and Chief Executives service areas.

 

The remaining small shortfall in a base budget sense will be derived from other income not currently allocated within the budget deriving from the introduction of the employee benefits scheme.

 

ii)             Next steps towards a more strategic approach are noted:

 

The weaknesses identified in the early part of this report still need to be addressed. Indeed the continuing difficult public sector funding environment makes it more relevant. It will be important that as a Council we have an approach to income generation that:

 

o          Is both strategic and whole authority;

o          explores opportunities for generating extra revenue;

o          considers subsidisation and makes considered decisions on levels;

o          develops an approach appropriate for Torfaen in terms of ‘commercialisation’;

 

This will put the Cabinet in the position of making informed and strategic decisions.

 

REASON FOR DECISION: As set out in the report

 

CONSULTATION: As set out in the report

 

MEMEBERS’ INTERESTS: None declared.

9.

Discretionary Rate Relief / Gostyngiad Trethi yn Ôl Disgresiwn pdf icon PDF 235 KB

Decision:

TITLE: Discretionary Rate Relief

 

DECISION:

 

Cabinet approved that the changes outlined below and the Council’s discretionary rate relief policy is amended with effect from April 2020:

 

To review the scheme and make amendments where appropriate. Presently the scheme benefits all organisations that meet the criteria irrespective of their size. Organisations of an appropriate size would have the ability to properly incur any rates liability over the 80% it could be argued. At a national level there are a number of rate relief schemes affecting businesses up to a level of £50,000 rateable value.

 

It is suggested therefore that where the rateable value of the premises is £50,000 or more (excluding museums/schools) then there will be no entitlement to the 20% discretionary top for charities who benefit from 80% mandatory relief.  Similarly, not for profit organisations who qualify in this category will be limited to 80% discretion.

 

The exceptions to this change would be in respect of museums and schools that qualify based upon rateable value but do not have the power to charge so will remain unaffected and benefit from 20% top up or 100% not for profit discretion.

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS:

 

Cllr Richard Clark declared that he was a council appointed trustee of Torfaen voluntary alliance

Cllr Daniels declared that he was a trustee of the Citizens Advice Bureau, Mount Pleasant Hall, Glenside Community Association and Pontrhydyrhyn Community Association.

Cllr Alan Jones declared that he was a trustee of Blaenavon Rugby Football Community Club

Cllr Cross declared that she was a Trustee of Torfaen Leisure Trust.

 

 

10.

Delivering the requirement of the Environmental (Wales) Act 2016 / Cyflenwi gpfynion Deddf yr Amgylchedd (Cymru) 2016 pdf icon PDF 300 KB

Additional documents:

Decision:

TITLE: Delivering the requirement of the Environmental (Wales) Act 2016

 

Cabinet agreed to approve the Torfaen Biodiversity and Ecosystem Resilience Plan (attached as Appendix 2 to the report.)

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS: None declared.

11.

Future of Public Protection Services / Dyfodol Gwasanaethau Amddiffyn y Cyhoedd pdf icon PDF 191 KB

Decision:

TITLE: Future of Public Protection Services

 

DECISION:

 

Cabinet approved:

 

1)            that the collaboration with Blaenau Gwent for the joint management of Public Protection Services will end on 31st November 2019; and

2)            the creation of an in-house leadership model for Public Protection services.

 

 

 

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS: None declared.

 

12.

Low Cost Adaptations / Addasiadau Cost Isel pdf icon PDF 278 KB

Additional documents:

Decision:

TITLE: Low Cost Adaptations

 

DECISION:

 

Cabinet approved to update the “Low Cost Grant” policy for all adaptation work costing between £1,000 and £5,000.  This grant would be administered outside of the traditional DFG process.

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS: Cllr Daniels declared a personal interest as he had an uncle who maybe eligible

13.

Exclusion of Press and Public / Gwahardd y Wasg a'r Cyhoedd

To agree the exclusion of the press and public from the meeting as the report is not for publication because in accordance with paragraph 14 of Schedule 12a of the Local Government Act 1972 (As Amended By The Access To Information Variation Wales Order 2007) it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) and the public interest in maintaining the exemptions outweighs the public interest in disclosing the information.

 

Cytuno gwahardd y wasg a’r cyhoedd o’r cyfarfod gan nad yw’r adroddiad i’w gyhoeddi oherwydd, yn unol â pharagraff 14 o Atodlen 12a Deddf Llywodraeth Leol (fel y’i diwygiwyd gan Orchymyn Amrywio Mynediad at Wybodaeth Cymru 2007),  ei fod yn cynnwys gwybodaeth yn ymwneud â materion ariannol neu fusnes person penodol (gan gynnwys yr awdurdod sydd â’r wybodaeth) ac mae budd y cyhoedd o ran cynnal yr eithriadau yn gwrthbwyso’r budd cyhoeddus o ddatgelu’r wybodaeth.

 

14.

Confirmation of Exempt Cabinet minutes - 11/06/2019 / Cadarnhau Cofnodion Cabinet Eithriedig - 11/06/2019