Agenda and decisions

Cabinet
Tuesday, 10th September, 2019 10.30 am

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer (Democratic Services)

Items
No. Item

1.

Attendance / Presenoldeb

2.

Apologies for absence / Ymddiheuriadau am absenoldeb

3.

Declarations of Interest / Datganiadau o fudd

4.

Confirmation of Cabinet minutes - 09/07/2019 / Cadarnhau cofnodion y Cabinet - 09/07/2019 pdf icon PDF 413 KB

5.

Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 85 KB

6.

Financial Forecast 2019/20 / Rhagolwg Ariannol 2019/20 pdf icon PDF 328 KB

Additional documents:

Decision:

Cabinet agreed that:

(i)            The forecast position in respect of each service area were noted;

(ii)          The actions being taken by the relevant service Chief Officers to address their adverse variances were endorsed;

(iii)         The budget for intervention, prevention and T22 was supplemented for 2019/20 by the carried forward reserve as outlined in paragraph 5.5 of the report.

(iv)         Specific approvals relating to the use, or amendment, of reserves were only actioned by the Executive Member for Resources in accordance with normal practice.

 

REASON FOR DECISION: As set out in the report.

CONSULTATION: As set out in the report.

MEMBERS’ INTERESTS: None declared.

7.

Greenmeadow Community Farm: Update of the Costings for Scrutiny Committee Recommendations / Fferm gymunedol Greenmeadow: Diweddariad ar y Costau ar gyfer Argymhellion y Pwyllgor Craffu pdf icon PDF 847 KB

Additional documents:

Decision:

Cabinet agreed:

 

(i)    To accept that there were a number of areas requiring further exploration and a sub group of Cabinet members working with Officers will be required to work these through.

(ii)  To accept that recommendation 1 was not a financially viable proposal without significant capital works and investments being required to ensure the farm buildings were fit for purpose to accommodate additional office space.

(iii)To accept that, at this stage, the environmental concerns limit the scope for disposing of land to re-invest in the Farm. However, with further exploration there could be possible alternative options which may provide a capital receipt. Therefore, further work was required by the task and finish group to progress this consideration.

(iv)To accept that recommendation 3 in principle does contribute to the budget saving by £45,000 and is a viable option to implement but to note that further consultation would be required to ensure staff were involved in any discussions before a final decision was made.

(v)  That the task and finish group fully review all options for the Catering function and to implement a model ranging between amending the current arrangements and a totally vending only service. With the stipulations being that the new arrangements were implemented as soon as possible and by 1st February 2020.

(vi)To accept that recommendation 5 under scenario 1 would be the most financially beneficial with the least detrimental impact to the farm operation and its staffing structure in comparison to each of the other scenarios.

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS:Councillor Mandy Owen declared a personal interest as she was a Council appointed member of Greenmeadow Community Farm Shadow Board.

 

8.

Business Continuity Management Strategy & Policy Statement / Strategaeth Rheolaeth Parhad Busnes a Datganiad Polisi pdf icon PDF 231 KB

Additional documents:

Decision:

Cabinet agreed to approve the Business Continuity Management Strategy & Policy Statement attached to the report at appendix 1, and instruct the Head of PSSU to implement across the Council.

 

REASON FOR DECISION: As set out in the report.

 

CONSULTATION: As set out in the report.

 

MEMBERS’ INTERESTS: None declared.

9.

Participation in the Patrol Adjudication Joint Committee / Cymryd Rhan yn y Cydbwyllgor Dyfarnu Patrol pdf icon PDF 141 KB

Additional documents:

Decision:

Cabinet agreed:

(i)            For the Local Authority to participate in the Patrol Adjudication Joint Committee.

(ii)          That the Memorandum of Participation in the Patrol Adjudication Joint Committee is signed, sealed and the Agreement is executed.

(iii)         That the Executive Member for Environment be nominated to sit on the Patrol Adjudication Joint Committee.

 

REASON FOR DECISION: As set out in the report.

CONSULTATION: As set out in the report.

MEMBERS’ INTERESTS: None declared.