Agenda, decisions and minutes

Cabinet
Tuesday, 19th November, 2019 10.30 am

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer (Democratic Services)

Items
No. Item

1.

Attendance / Presenoldeb

Minutes:

           Executive Members (with Portfolios):

            Councillors:

            Fiona Cross – Executive Member for Environment 

           David Daniels – Executive Member for Adult Services & Housing

           Joanne Gauden – Executive Member for Corporate Governance & Performance

            Mandy Owen – Executive Member for Children, Families and Communities

           Kelly Preston – Executive Member for Resources

           David Yeowell – Executive Member for Education

 

           Officers:

           Nigel Aurelius – Assistant Chief Executive (Resources)
Rachel Beale – Senior Business Support Officer (Democratic Services)
Justine Cass – Deputy Monitoring Officer

           James Griffin - Head of Transformation and Improvement
Jason Lewis - Head of Strategic Human Resources
Dermot McChrystal – Chief Officer Education
Lyndon Puddy – Head of PSSU/SIRO

Keith Rutherford – Chief Officer Social Care and Housing
Alison Ward – Chief Executive

 

2.

Apologies for absence / Ymddiheuriadau am absenoldeb

Minutes:

2.1       Apologies were received from Councillor Anthony Hunt, Leader and Councillor Richard Clark, Deputy Leader.

3.

Declarations of Interest / Datganiadau o fudd

Minutes:

3.1       There were no interests declared.

4.

Confirmation of Cabinet minutes - 08/10/2019 / Cadarnhau cofnodion y Cabinet - 08/10/2019 pdf icon PDF 356 KB

Minutes:

4.1       The minutes of the meeting held on the 8th October 2019 were confirmed as an accurate record of the meeting.

5.

Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 85 KB

Minutes:

5.1       It was noted that there were no outstanding actions.

6.

Tax Base 2020/21 / Sylfaen Dreth 2020/21 pdf icon PDF 160 KB

Decision:

Cabinet agreed that:

      i.        The Tax Base for 2020/21 as detailed in the report be approved;

    ii.        For properties in Prescribed Classes A and B i.e Second Homes, the Council continues to apply a nil discount;

   iii.        For properties in Prescribed Class C i.e Empty Properties, the Council continues to apply a nil discount;

   iv.        The information that accompanies the demand notice continues to be supplied electronically.

 

REASON FOR DECISION: As set out in the report.

CONSULTATION: As set out in the report.

MEMBERS’ INTERESTS: None declared.

Minutes:

6.1       The Assistant Chief Executive (Resources) highlighted the key areas of the report commenting on the following:

·         It was an annual report which had to be submitted to Welsh Government for calculation of the settlement.

·         The tax base is based on the year ahead.

·         It was estimated that the tax base will increase by 296 properties for 2020/21.

·         It was not proposed to change any of the discounts.

 

6.2       Cabinet agreed that:

  1. The Tax Base for 2020/21 as detailed in the report be approved;
  2. For properties in Prescribed Classes A and B i.e. Second Homes, the Council continues to apply a nil discount;
  3. For properties in Prescribed Class C i.e. Empty Properties, the Council continues to apply a nil discount;
  4. The information that accompanies the demand notice continues to be supplied electronically.

 

7.

Information Governance / Llywodraethiant Gwybodaeth pdf icon PDF 229 KB

Additional information governance policies to support the information management framework and the Councils corporate approach to information management following a previous corporate assessment.

Additional documents:

Decision:

Cabinet agreed to approve:

      i.        The Retention Policy IG020

    ii.        The Information/Data Loss Policy

   iii.        The Information Security Policy

 

REASON FOR DECISION: As set out in the report.

CONSULTATION: As set out in the report.

MEMBERS’ INTERESTS: None declared.

Minutes:

7.1       The Head of PSSU/SIRO presented the report and made the following comments:

  • The report was requesting approval for a number of policies, however the ‘Request for Information Policy’ had been omitted from the report and Cabinet would not be required to approve that policy today.
  • The Council had a Corporate Assessment a few years ago and as a result the Council had to enhance its information management and governance.
  • An information management framework had been developed and these new policies and procedures support the information governance framework and are in addition to existing policies previously approved by Cabinet.

 

7.2      Cabinet agreed to approve:

    i.          The Retention Policy IG020

   ii.          The Information/Data Loss Policy

 iii.          The Information Security Policy