Agenda, decisions and minutes

Tuesday, 14th May, 2019 9.15 am

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer (Democratic Services)

No. Item


Attendance / Presenoldeb


            Executive Members (with Portfolios):


            Anthony Hunt - Leader

           Richard Clark – Deputy Leader

           Fiona Cross – Executive Member, Environment

           David Daniels – Executive Member Communities, Housing & Anti-Poverty

           Alan Jones – Executive Member Business, Tourism, Leisure & Culture

            Mandy Owen – Executive Member Children & Young People

           David Yeowell – Executive Member for Education and Life Long Learning



           Nigel Aurelius – Assistant Chief Executive (Resources)

           Rachel Beale - Senior Business Support Officer (Democratic Services)

           James Griffin - Head of Transformation and Improvement

           Delyth Harries – Monitoring Officer and Assistant Chief Legal Officer

           Rachel Jowitt – Chief Officer Neighbourhoods, Planning and Public Protection

           Dermot McChrystal – Chief Officer, Education

           Lyndon Puddy – Head of Public Services Support Unit

           Keith Rutherford – Chief Officer, Social Care and Housing

           Geraint Thomas - Senior Business Support Officer (Democratic Services)

           Alison Ward – Chief Executive


In the Public Gallery:

Councillor Elizabeth Haynes

Councillor Robert Kemp

Councillor Dave Thomas

Neil Jones, Head of Communications, Engagement and Civil Contingencies




Apologies for absence / Ymddiheuriadau am absenoldeb


2.1       Apologies were received from Councillor Veronica Crick.


Declarations of Interest / Datganiadau o fudd


3.1       Councillor Anthony Hunt declared a personal and prejudicial interest as a season ticket holder for Pontypool RFC.


Confirmation of Cabinet minutes - 09/04/2019 / Cadarnhau cofnodion y Cabinet - 09/04/2019 pdf icon PDF 531 KB


4.1       The minutes of the meeting held on the 9th April 2019 were confirmed as an accurate record of the meeting.


Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 85 KB


5.1       It was noted that there were no outstanding actions.


Disposal of the Rugby Pitch at Pontypool Park, By Way of a Lease to Pontypool Rugby Limited / Delio Gyda'r Cae Rygbi ym Mharc Pont-y-pwl, Trwy Gyfrwng Prydles i Pontypool Rugby Limited pdf icon PDF 398 KB

Additional documents:


            Cabinet agreed to:


(i)    Approve the disposal of the area set out in Appendix 2, by way of a lease, to Pontypool Rugby Ltd.

(ii)   Note the comments and welcomed the contributions from the public and stakeholders through the consultation and commits to securing both Club and Community interests through the lease.

(iii)  Note the position of the Covenant Holders regarding the partial release of the Covenant in so far as it applies to the area set out at Appendix 2.

(iv)  Note the view of the Charity Commission.

(v)   Approves that the negotiating and completion of the lease be delegated to the Assistant Chief Executive, Resources (lead for assets) and the Chief Officer, Neighbourhoods, Planning and Public Protection (lead for sports pitches/property) in consultation with the Deputy Leader.


REASON FOR DECISION: As set out in the report.

CONSULTATION: As set out in the report.


Councillor Anthony Hunt declared a personal and prejudicial interest as a season ticket holder for Pontypool RFC.


6.1         The Deputy Leader introduced the report and made the following comments:

  • The Council made a commitment last year to work positively and constructively with Pontypool RFC to secure their future in Pontypool Park, and the relevant Officers and Executive Member had honoured that commitment.
  • The report recognised the historic ties of the Rugby Club and how it was entwined with Pontypool Town and the Park.
  • The historic town would benefit from the Rugby Club remaining in the park, with the supporters utilising the facilities of the town which could boost the local economy.
  • There had been a very constructive public consultation undertaken and the vast majority of the responses received were in support of the proposal to dispose by way of a lease to Pontypool Rugby Limited.
  • The proposal would benefit the Rugby Club, the users of the park and Pontypool Town. 


6.2       The Chief Officer Neighbourhoods, Planning and Public Protection added the following:

  • The report was the beginning of a renewed and strengthened partnership with the Rugby Club. Last year there was a real possibility that Pontypool Rugby Club would leave Pontypool Park and there was a lot of public and member concern. The Council had worked with the Rugby Club, Partners and Stakeholders to arrive at a solution.
  • Pontypool Park was gifted to the Council and the management of the park was overseen by a covenant which stated that the park must be held for the use of the public including the rugby pitch and grandstand. To secure the Rugby Club’s aspirations for promotion and to meet WRU guidelines the club required security of tenure which could only be secured through the granting of a lease, which the current covenant did not allow for.
  • To be able to grant a lease a two stage process had to be followed, firstly Officers had to engage with the covenant holders who agreed the partial lease of the covenant. Secondly a consultation had to be undertaken in line with Playing Field Regulations, as the granting of a lease in legal terms was classed as a disposal of a sports pitch.
  • An Impact Assessment was carried out to determine whether there would be an adverse impact as a result of the disposal, by way of a lease.  The impact assessment identified the loss of a sport pitch for the continued use by the public, however given the Rugby Club’s assurances that they would still allow third party use it was deemed to be a minimal impact.
  • The public consultation was open for 8 weeks and was widely advertised, 124 public responses were received and 106 responses were completely in favour. There had been no responses received after the consultation period.
  • There were however concerns raised regarding the impact of users of the pitch, however the Rugby Club had assured the Council that they wanted to be a community resource and would work with local users to facilitate an agreement, Officers were exploring how it would be contained in the lease  ...  view the full minutes text for item 6.