Agenda and draft minutes

Planning Committee
Tuesday, 25th February, 2020 4.00 pm

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer (Democratic Services)

No. Item


Attendance and Apologies/ Presenoldeb ac Ymddiheuriadau


1.1       Apologies were received from Councillors Ron Burnett, Jason O’Connell and Louise Shepphard.


Declarations of interest/Datganiadau o fudd


2.1       The Principal Solicitor reminded Members that they needed to complete the declaration of interest form in the attendance register folder if they were declaring an interest in any application.


2.2       The following interests were declared:

·         Councillor Stuart Ashley declared a personal interest in agenda item 5 as a Member of Cwmbran Community Council who had been consulted on the application. During the meeting Councillor Ashley declared a personal interest in agenda item 4 as Chair of the Allotments Association for Torfaen County Borough Council which was adjacent to the application site.

·         Councillor Veronica Crick declared a personal interest in agenda item 4 as a Member of Croesyceiliog & Llanyrafon Community Council who had been consulted on the application.

·         Councillor Steven Evans declared a personal interest in agenda item 4 as a Member of Llanyrafon Social Club. He also declared a personal interest in agenda item 6 as a Member of Brecon Beacons National Park Authority who had commented on the application. During the meeting Councillor Evans declared a personal interest in agenda item 5 as a Member of South Wales Fire and Rescue Service, who he felt should be consulted due to the fire risk of the bin store.

·         Councillor Gaynor James declared a personal interest in agenda item 6 as a Member of Pontypool Community Council who had been consulted on the application.

·         Prior to discussion on agenda item 5 Councillor Fay Jones declared a personal interest as a Member of Cwmbran Community Council who had been consulted on the application.

·         Councillor Norma Parrish declared a personal interest in agenda item 6 as a Member of Pontypool Community Council who had been consulted on the application.



Minutes of Planning Committee - 21/01/2020 / Cofnodion Pwyllgor Cynllunio - 21/01/2020 pdf icon PDF 559 KB


3.1       Members agreed that the minutes of the Planning Committee meeting held on 21st January 2020 be confirmed as a correct record.


Planning Application - 19/P/0337/FUL / Cais Cynllunio - 19/P/0337/FUL pdf icon PDF 330 KB

Outbuilding to be used for storage (amendment to original scheme) at land at Llanyravon Recreation Ground.

Adeilad allanol i’w ddefnyddio ar gyfer storio (diwygiad o’r cynllun gwreiddiol) ar dir ym Maes Hamdden Llanyrafon.


Additional documents:


4.1       The Planner displayed photos and plans and highlighted the following points:

·         The application was for an outbuilding to be used for storage.

·         A Planning Site Visit was carried out in July 2019, however the application has changed since as a result of comments from residents.

·         The outbuilding would be sited on Llanyrafon Playing Fields and would be used by the football club.

·         The playing fields were situated in a C2 Flood zone.

·         The outbuilding would be situated 3m away from the allotments and 20m away from the nearest residential property boundary.

·         The outbuilding would consist of a steel container, which would be timber cladded with a pitched roof. The timber would be treated and stained a green colour.

·         The container would be set on railway sleepers and anchored to the ground due to its location within a flood zone.


4.2       The Chair welcomed Councillor Glyn Caron who was exercising his third party speaking rights as ward councillor.


4.3       Councillor Glyn Caron (ward councillor) thanked the councillors for attending the site visit where he was able to express his opinions, he also thanked the Planning Officer who had spent a considerable amount of time working on the application. 


4.4         Members asked a series of questions and the following responses were given by Officers:

·         A C2 Flood Zone would not rule out the installation of a storage container as this would not be classed as vulnerable development (for example vulnerable development would be residential, schools etc).

·         The football club had submitted an action plan which stated that they would not use the container if the field was flooded.

·         If the field did flood the container would be at risk of moving and a condition had been added to require the container to be anchored to the ground.

·         The Council’s Drainage Officer and Natural Resources Wales were satisfied with the location of the storage unit.

·         The container would only need to be accessed prior to football training or a football match and if the field was flooded neither training or a match would be taking place and therefore the container would not need to be accessed.

·         The scheme had been amended following concerns raised by residents, the location of the container had been moved further south, adjacent to the allotments which was also closer to Llanyrafon Social Club.

·         The quickest and easier place to park to access the field was at Llanyrafon Social Club.

·         The nearest tree would be more than 3m away from the corner point of the container.

·         A development needed to be 100sqm to trigger the requirement of Sustainable Urban Drainage Systems which this development was not.

4.5       A Member raised concerns regarding what was going to be stored in the container and stated that he would not want any flammable materials such as gas canisters for a BBQ for the football team to be stored in there.


4.6       Following the agreement of Members of the Committee, Officers agreed to reword the condition to state that the container should  ...  view the full minutes text for item 4.


Planning Application - 19/P/0609/VAR / Cais Cynllunio - 19/P/0609/VAR pdf icon PDF 236 KB

Revised bin store design to the rear of plots 39-47 at Former Llantarnam Primary School Site.


Dyluniad diwygiedig storfa biniau i du cefn lleiniau 39-47 ar hen safle Ysgol Gynradd Llantarnam.



5.1       The Principal Planner displayed photos and plans and made the following comments:

·         The application related to the former Llantarnam Primary School site which had been developed.

·         As part of the original application the development included a 3 storey block of flats with a bin store to the rear. A condition was attached to the application that required the applicant to submit full details of the bin store to the Local Planning Authority for approval.

·         Due to Torfaen County Borough Council's recycling requirements, the waste team required the proposed bin store to be larger so that it could accommodate the waste and recycling bins for each flat. An application to discharge this condition was submitted and details were submitted for approval of a larger enclosed bin store, constructed with timber with a metal door. The bin store was made 1m longer and 1m wider, which included a roof.

·         When the bin store was constructed it was not in accordance with the approved plans as it did not have a roof.

·         Complaints were made by local residents regarding the visual impact of the bin store and due to its open nature it attracted birds and vermin.

·         Planning Officers had negotiated with the applicant to install a roof and a retrospective application had been submitted.

·         A condition had been added requiring the applicant to construct the roof within one month of planning permission being granted.


5.2       Members raised a number of concerns:

·         The design and appearance of the bin stone was poor and Members would have preferred it to have been constructed out of bricks, as a wooden structure only had a life span of approximately 10 years.

·         It was concerning that vermin could enter via the gaps in the wooden slots.

·         The Borough already experienced problems with bins being set on fire, the structure would catch fire easily and would put residents at risk given the close proximity of the bin store to the flats.

·         Members felt that the resident’s well-being was not being considered as the bin store was in very close proximity to the bottom flat windows which meant the residents would be overlooking the bins and it could prevent them from opening their windows due to the smell.

5.3       In response to Members comments and questions, Officers gave the following replies:

·         Planning Permission had already been granted for a bin store and this application effectively related to the installation of a roof only.

·         The bin store was located next to a fence in a car parking area.

·         The roof would prevent issues that neighbours were currently experiencing.

·         The marginal gaps within the structure were for ventilation.

·         Mice and small vermin could gain access in to most buildings, however this issue is dealt with under separate Environmental Health legislation.

·         If there was no bin store it would be more visually intrusive, as there would be lots of bins and recycling containers out in the open.

·         Building Regulations approval was required for outbuildings over 15 sqm, however the bin store  ...  view the full minutes text for item 5.


Planning Application - 19/P/0610/FUL / Cais Cynllunio - 19/P/0610/FUL pdf icon PDF 374 KB

The construction of a new welsh medium primary school, car parking, landscaping and associated works at Ysgol Gyfun Gwynllyw, Folly Road, Trevethin.


Adeiladu ysgol gynradd Gymraeg newydd, maes parcio, tirweddu a gwaith cysylltiol yn Ysgol Gyfun Gwynllyw, Folly Road, Trefddyn.

Additional documents:


6.1 6.1 The Senior Planner commented as follows:

·         The application was presented to Planning Committee in January 2020 and was deferred for a further site inspection which took place on 12 February 2020.

·         Members who attended the site visit viewed the proposed access to the allotment car park.

·         At the last Planning Committee Members requested further information regarding the allotments. Officers have obtained that information and confirmed that they were community allotments which had their own committee and chairperson.

·         Currently there were 13/14 plot holders at the allotments. 


6.2       Members agreed to approve the application subject to the conditions laid out in the report with 9 Members voting in favour, 1 Member voting against and 1 Member abstained from voting.