Agenda and minutes

Tuesday, 29th January, 2019 10.00 am

Venue: Civic Centre, Hanbury Road, Pontypool NP4 6YB

Contact: Jacquelyn Tranter  Senior Business Support Officer - Democratic Services

No. Item


Attendance / Presenoldeb


Officers on the dias:


Delyth Harries, Monitoring Officer 

Jacquelyn Tranter, Senior Business Support Officer (Democratic Services)

David Congreve, Assistant Chief Executive


Other Officers attending or observing from the gallery for parts of the meeting:

Richard Davies, Head of Revenues, Benefits & Customer Services, Resources

James Griffin, Head of Transformation and Improvement

Rachel Jowitt, Chief Officer, Neighbourhoods, Planning & Public Protection

Dermot McChrystal, Chief Officer, Education

Jason O’Brien, Head of Children’s Services

Lyndon Puddy, Head of Public Services Support Unit

Chris Slade, Senior Business Support Officer

Lynne Williams, Head of Business Support & Intelligence


Other people attending:


Lynne Robinson, Traveller Education Manager

Pupils of West Mon School.


Apologies for Absence / Ymddiheuriadau am absenoldeb


Apologies for absence were received from Councillors Richard Clark, Leonard Constance and Kathy Evans.




Declarations of interest / Datganiadau o fudd


The Monitoring Officer advised that she wasn’t aware of any interests and invited members to declare any interests they might have. No interests were declared.


Confirmation of Council minutes - 04/12/18 / Cadarnhau cofnodion y Cyngor - 04/12/18 pdf icon PDF 389 KB


Council CONFIRMED the minutes of the Council meeting held on 4th December 2018 as a correct record of the meeting.


Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 120 KB


Council NOTED the updates listed on the action sheet.



Receipt of petitions / Deisebau a dderbyniwyd


No petitions had been submitted for this meeting.


Public Question Time / Cwestiynau gan y Cyhoedd


No public questions had been received for this meeting.


Announcements from the Leader or Chief Executive / Cyhoeddiadau gan yr Arweinydd neu'r Prif Weithredwr


8.1 The Leader:



·         Rough sleepers

Appreciated the concern of councillors and residents for people sleeping rough, especially in times of cold weather. He asked that if anyone sees anyone who needs assistance, to please contact the council and let us know where they are so a response can be co-ordinated. He explained that the Council works with a range of organisations to support people and are always looking into how improvements can be made.

He suggested that this can be done over the phone on 01495 762200, or via the street link website or app. Any offers of greater help can be organised by contacting the Council for further information about how to assist.

He commented that there may be a variety of reasons why someone is sleeping rough, and we ask that peoples’ privacy is respected. Rough sleepers are vulnerable individuals and posting about their whereabouts or videoing them exposes them to greater risk, so people are asked to avoid doing so.


·         Pontypool Park

Thanked all the councillors and officers who have supported the Council’s efforts to find a way forward in Pontypool Park. He was pleased that the consultation is open and encouraged residents and anyone else interested in the park to put their views forward.





·         Torfaen issues social care digital innovation challenge

Referred to the good news this month that technology businesses have be invited to develop solutions that could transform adult social care services, after the council successful secured £1.25 million from a UK Government digital innovation fund. The Council has received the money from the GovTech Catalyst Fund scheme to help applicants develop innovative solutions. He encouraged anyone interested in this to contact the Council.





Youth Forum Presentation / Cyflwyniad gan y Fforwm Ieuenctid


Lynne Robinson, Traveller Education Service Manager and representatives of the Gypsy Traveller Youth Forum attended the meeting at the invitation of the Chief Executive, to present a short video of their achievements at West Mon School and the Youth Forum.

Following the video Lynne Robinson introduced the pupils and outlined their roles and responsibilities at school and as part of the Youth Forum. She explained that they are very proud of the successful project and achievements of the Gypsy Traveller pupils who are now fully embedded at West Mon School and Croesyceiliog School with some pupils gaining GCSE qualifications. The project has ensured engagement and provided additional opportunities for the pupils.

Members appreciated the presentation and congratulated Lynne and the pupils on their achievements and wished them ongoing success.



Council Tax Reduction Scheme / Cynllun Gost wng Treth y Cyngor pdf icon PDF 297 KB

Additional documents:


The HoR,B&CS presented a report on the Council Tax Reduction Scheme (CTRS) for 2019/20.

Council approved:

  • The making of the Council Tax Reduction Scheme and Prescribed Requirements (Wales) Regulations (“the Prescribed Requirements Regulations”) 2013 by the Welsh Government on 26 November 2013;
  • Adopted the provisions within the Prescribed Requirements Regulations together with the Amendment Regulations outlined in 3.4 of the report in respect of its Scheme for the financial year 2019/20;
  • Approved the discretionary elements in 5.2 of the report as the Council’s local scheme from 1st April 2019.
  • Affirmed that there should be any further uprating amendments during the year these will be carried out without a requirement to adopt the whole Council Tax Reduction Scheme.



Motions on Notice / Cynigion â rhybudd


No motions had been received for this meeting.


Member Question Time / Cwestiynau gan yr Aelodau pdf icon PDF 217 KB

Additional documents:


Questions were asked by members and the responses are set out in Appendix A to these minutes.



Date and time of next meeting / Dyddiad ac amser y cyfarfod nesaf


Council NOTED that its next meeting is scheduled for Tuesday 5th March 2019 at 10.00a.m. at the Civic Centre, Pontypool. NP4 6YB.