Agenda and minutes

Tuesday, 24th September, 2019 10.00 am

Venue: Civic Centre, Hanbury Road, Pontypool NP4 6YB

Contact: Jacquelyn Tranter  Senior Business Support Officer - Democratic Services

No. Item


Attendance / Presenoldeb


Officers on the dias


Nigel Aurelius, Assistant Chief Executive (Resources)

Justine Cass, Deputy Monitoring Officer and Solicitor

Jacquelyn Tranter, Senior Business Support Officer


Other Officers


Nansi Salkeld,

James Griffin,

Rachell Jowitt

Gill Pratlett



Other people in attendance

Neil Jones -

Tom Roberts -

Reverend Harald Thomas - Prayers

Ms Kathryn Watkins & Ms Louise Kirby – Petition/Public Question

Caitlin Takel & Callum Jones  Youth Council /TVA

Ruth Tucker – Pontypool Community Council



Apologies for Absence / Ymddiheuriadau am absenoldeb


2.1       Apologies for absence were received from Councillors Huw Bevan, David Daniels, Amanda Owen, Richard Overton, Rose Seabourne and Louise Shepphard.




Declarations of interest / Datganiadau o fudd


3.1       The DMO reminded members of their responsibility in declaring personal and prejudicial interests. To assist, the DMO advised Blaenavon Workmen’s Hall Board members that in respect of item 12, Councillors Alan Jones, Janet Jones and Stuart Evans would have to declare a personal interest.


3.2       Councillor Evans clarified that he was the nominated TCBC representative on the Board.



Confirmation of Council minutes - 18.07.19 / 23.07.19 / Cadarnhau cofnodion y Cyngor - 18.07.19 / 23.07.19 pdf icon PDF 477 KB

Additional documents:


4.1       Council CONFIRMED the minutes of the meetings held on 18th July and 23rd July 2019 as correct records of the meetings.



Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 196 KB


5.1       Council noted the updates listed on the action sheet.


5.2       The Deputy Leader updated Council on the political balance issue. He reported that the WLGA are seeking views from councils and will report back.


5.3       The Deputy Leader apologised that he had not yet responded to a question raised by Councillor Kemp in respect of vacancies on scrutiny committees. The Deputy Leader explained that the vacancies were not permanent vacancies, three had resulted from councillors resigning from groups, two were due to resignations and the committees had met before new appointments could be made.




Receipt of petitions / Deisebau a dderbyniwyd


6.1       Ms Louise Kirby presented a petition signed by 668 people, as follows:


‘Please read this petition and take note of the residents of Torfaen who are greatly concerned with your use of glyphosate all over the county.

In Summary, the signatories of this petition ask that Torfaen Council stop the spraying of the probable carcinogen, glyphosate throughout the borough’.


6.2       COUNCIL REFERRED the petition to Councillor Fiona Cross, Executive Member for Environment, for her to consider, respond and report back in due course.



Public Question Time / Cwestiynau gan y Cyhoedd pdf icon PDF 101 KB

Additional documents:


7.1       A public question and the response is set out in Appendix A to these minutes.




Announcements from the Leader or Chief Executive / Cyhoeddiadau gan yr Arweinydd neu'r Prif Weithredwr


8.1       The Leader thanked everyone for attending and organising the commemorative and flag raising ceremony held to honour and celebrate the lives of Private James Prosser, Private Kyle Adams and Corporal Michael Thacker the three soldiers from Torfaen who died in service.


8.2       The Leader also thanked Councillor Alan Jones for his work and support around the Armed Forces Covenant. He informed members of the Armed Forces Directory of Support which outlines local support and services available to Members of the Armed Forces, veterans and their families. The Leader referred to the Council’s policies, services and commitment of councillors in the continued support of Armed Forces Covenant.




Youth Council Presentation


9.1       Councillor Gaynor James, as Leader of Pontypool Community Council introduced representatives of the Youth Council of Pontypool Community Council and the Torfaen Voluntary Alliance.


9.2       They gave a presentation on their role and issues being experienced by young people in today’s society particularly in relation to mental health. They shared information about their visit to the Youth Festival in Logjumeau, France and their play about mental health that has been useful in communicating some of the problems suffered by young people.


9.3       The representatives stated that they hoped their presentation would facilitate future consideration by Torfaen Council, of youth service provision in Torfaen, in particular those associated with mental health.


9.4       Members gave thanks for the presentation, recognised the difficulties and challenges faced by today’s young people and praised the Youth Council for the work they undertake. In order progress positive action for young people the importance of information sharing and working together was recognised.


9.5       The Leader asked the Youth Council representatives to pass on appreciation to Pontypool Community Council for the work undertaken in supporting young people and to take a lead on considering how best the councils can work together to improve and enhance services for young people.





Cabinet Member Changes / Aelod Cabinet yn Newid pdf icon PDF 12 KB


10.1     The Leader presented a report seeking agreement to appoint the nominated councillor to the role of Executive Member Corporate Governance and Performance, as a replacement for Councillor Alan Jones who had resigned as cabinet member.


10.2     In doing so, the Leader paid tribute to the work undertaken by Councillor Alan Jones and thanked him for his valuable contributions.


10.3     Council AGREED:


(i)            to the appointment of Councillor Joanne Gauden to the position of Executive Member Corporate Governance and Performance.

(ii)           that Councillor Alan Jones remains as the Armed Forces Covenant Champion and World Heritage Champion.




Amendment to the Executive Decision Making Scheme of Delegation and Changes to the Constitution / Newid I'r Cynllun Penderfyniadau Gweithredol O Ddirprwyo A Newidiadau I'r Cyfansoddiad pdf icon PDF 140 KB

Additional documents:


11.1     The DMO presented a report to approve some minor adjustments to the Scheme of Executive decision making in relation to decisions on land disposal and therefore amendments to the Constitution to reflect the changes agreed.


11.2     Council AGREED the changes to the Scheme of Executive decision making outlined in the report and Appendix 1 and that the Monitoring Officer be given delegated authority to amend the Constitution in consultation with the Members Constitution Working Party to reflect the above changes.



Capital Programme 2019/20 / Raglen Gyfalaf 2019/20 pdf icon PDF 218 KB


12.1     The ACER presented a report to approve some additional and interim capital allocations in addition to those approved as part of the capital budget in March 2019.

Members were pleased to note that additional capital resources are available. It was also noted that the requirement for a multi-year capital strategy remains and will be progressed in light of further capital announcements from Welsh Government.


12.2     Council APPROVED the following interim additional capital allocations for 2019/20 as outlined in 4.3 of the report:


  • Street Lighting - £150,000. A suggested £50,000 allocation in respect of the cabling network and £100,000 in respect of lamps. This latter amount will support salix funding to enable the pay back to be appropriate to invest in the network;
  • Highways footpaths - £250,000. To support a prioritised programme of footpath repairs;
  • Highways other - £100,000. To facilitate support for bus stops, dropped kerbs and off street parking;
  • Streetscene - £50,000. A modest allocation to allow for the replacement of bins, benches and play areas.


The above allocations will be invested on a prioritised basis based on need.


  • Waste and Recycling - £300,000. Investment to enable a more efficient and effective recycling operation as a first phase of a wider investment.


·         Property Maintenance - £400,000. This is for the repair of the Blaenavon Workmen’s Hall. It requires repairs to the front and rear elevation to overcome the water penetration and to re-fix the loose stone to the pediment. As it is a listed building within a World Heritage Site we have no option but to address the issues. The allocation is an estimated value.


12.3     It was noted that a multi-year capital strategy will be recommended to Council by Cabinet for approval.



Motions on Notice / Cynigion â rhybudd pdf icon PDF 83 KB


13.1     Councillor Janet Jones proposed the following motion:


Wales’ Free Bus Pass Age to Rise from 60 to State Pension Age:


Will this Council support the motion that bus passes continue to be issued to those aged 60 and urge Welsh Government not to increase the age limit to 65, as in doing this it will have a detrimental effect on the lives of many of our residents.


13.2     Members supported the motion recognising the importance of public transport for older people to prevent social isolation as well as to encourage the use of public transport to reduce environmental impacts.


13.3     The Leader supported the motion and recognised to the difficulties of over-stretched budgets faced by Welsh Government.


13.4     Anomalies and accessibility issues around public transport were raised and the Leader invited a wider discussion on a cross party basis with a view to contacting the Welsh Government on the issues raised.


13.5     Council RESOLVED to support the motion.


Member Question Time / Cwestiynau gan yr Aelodau pdf icon PDF 189 KB

Additional documents:


14.1     Members’ questions with replies are set out in Appendix B to these minutes.



Cabinet decisions - 10/09/19 / Penderfyniadau'r Cabinet - 10/09/19 pdf icon PDF 296 KB


15.1     Council NOTED Cabinet decisions.



Exclusion of the Press and Public


16.1     The Chair excluded members of the press and public as the following report was not for publication under Paragraph 12 of Schedule 12A of the Local Government Act 1972 (as amended) as the report contains information identifying individuals which should not be made available to the public in accordance with the local resolution protocol adopted by the council and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


Outcome of Complaint under Local Resolution Protocol / Canlyniad y gwyn o dan y protocol datrys lleol


17.1     The Council accepted the decision of the Ethics and Standards Committee in relation to a complaint made under the Local Resolution Protocol.



Date and time of next meeting 22/10/19 - 10a.m. / Dyddiad ac amser y cyfarfod nesaf 22/10/19 - 10a.m.


18.1     Council NOTED that the next meeting was scheduled to be held on Tuesday 22nd October 2019 at the Civic Centre, Pontypool.