Agenda and minutes

Tuesday, 14th May, 2019 10.30 am

Venue: Civic Centre, Hanbury Road, Pontypool NP4 6YB

Contact: Jacquelyn Tranter  Senior Business Support Officer - Democratic Services

No. Item


Attendance / Presenoldeb


Apologies for Absence / Ymddiheuriadau am absenoldeb




Declarations of interest / Datganiadau o fudd


3.1       The Monitoring Officer & Assistant Chief Legal Officer (MO&ACLO) stated that she wasn’t aware of any interests and advised members to declare any interests they may have. No interests were declared.




Confirmation of Council minutes - 05/03/19/ Cadarnhau cofnodion y Cyngor - 05/03/19 pdf icon PDF 700 KB

Additional documents:


4.1       Council CONFIRMED the minutes of the Council meeting held on 5th March 2019 as a correct record of the meeting.




Updates on actions / Y diweddaraf ar y camau gweithredu pdf icon PDF 192 KB


5.1       Council NOTED the updates listed on the action sheet.



Receipt of petitions / Deisebau a dderbyniwyd


6.1       Councillor Fay Jones, on behalf of Mr Gavin Davies presented a petition, signed by almost 4,000 people, to save Greenmeadow Farm from having funding cut.


6.2       Councillor Jones read out the following statement on behalf of Mr. Gavin Davies.


‘Greenmeadow Community Farm is an amazing attribute to our community and it also means a lot to me both professionally and personally. So when I heard about the Council proposing to cut the finances by £200,000 - £300,000 I’m sure you can understand how devastated I was, hence why I had to act. Greenmeadow Community Farm offers experiences to many that cannot be gained anywhere else in Torfaen. It is more than a tourist attraction its help’s many groups including Farm Friends, Families First/Flying Start, numerous local schools, Home Education Group, Arts Council Wales, Gingerbread/Growing Together, Building Resilient Communities/C4W project, Melin Homes, Bron Afon, Kerbcraft, MIND, Outreach, Welsh for Adults/Families, Allotments and Pigeon Club as well as many more. Green Meadow makes a difference. Cutting the funds will not only effect what the farm can offer back to the community, but it will impact on so many people and the community in which we live. Thank you for listening.’


6.3       COUNCIL REFERRED the petition to the Leader, for consideration, response and report back in due course.




Public Question Time / Cwestiynau gan y Cyhoedd


7.1       There were no public questions.


Announcements from the Leader or Chief Executive / Cyhoeddiadau gan yr Arweinydd neu'r Prif Weithredwr


8.1       The Leader paid tribute and gave thanks, on behalf of Council to co-opted members:


·         Mr Alan Williams for his long and distinguished service on both the Learning and Cleaner Overview & Scrutiny Committees; and

·         Ms Lorna Redman and Dr John Sheridan for their fine contributions to the Learning Overview & Scrutiny Committee


The Leader commented on the end of the rugby and football season, congratulating past successes, teams for supporting young players and wished Pontypool RFC success in their upcoming game against Llanelli.



8.2       There were no announcements from the Chief Executive.


Presentation - Strive for 95+ / Cyflwyniad - Anelu am 95+


9.1       The Executive Member for Education reminded members of the Strive for 95+ initiative used in schools to encourage increased pupil attendance. A £50 voucher incentive was awarded to those pupils achieving 100% and some of those pupils were in attendance at the meeting and were awarded with certificates.


9.2       Council applauded the pupils and wished future success.




Menopause in the Workplace / Menopos yn y Gweithle pdf icon PDF 133 KB

Additional documents:


10.1     The Chief Executive introduced a report aimed at raising awareness of the symptoms that women can suffer when they experience the menopause, how it can impact upon their working life and how the work environment can sometimes exacerbate the symptoms.


10.2     The following key messages were highlighted:


·         The council employs 2971 women (73%) of the workforce, all of whom will experience the menopause at some point in their lives;

·         Over 60% of the female workforce are within the age range that the menopause typically occurs;

·         There is limited awareness of the symptoms that women can suffer from when they experience the menopause;

·         An unstoppable work environment can exacerbate the impact of menopausal symptoms experienced by female employees.


10.3     The Chief Executive touched on her personal reflections and underlined the importance of changing the culture and raising awareness about the effects of the menopause.


10.4     Councillors Jo Gauden and Kelly Preston supported the policy by giving a presentation on facts including statistics, symptoms and advice as well as sharing personal experiences.


10.5     A draft policy was presented that aims to encourage the development of a work environment that is more understanding and supportive of employees experiencing menopausal symptoms as well as an awareness campaign and a training programme for employees.


10.6     Members commended the policy and thanked the Chief Executive, Councillor Gauden and Councillor Preston for sharing their personal experiences and supporting this important issue for the well-being of female staff.


10.7     Questions were raised around monitoring the implementation of the policy and the Chief Executive assured members that together with the Head of Strategic HR, consideration would be given to effectively supporting the ethos of the policy.


10.8     Council APPROVED:


The introduction of a Workplace Menopause Policy, the delivery of an awareness campaign and management training for reasons set out in the report.






Review of Contract Standing Orders / Adolygu Rheolau Sefydlog Contractau pdf icon PDF 33 KB

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11.1     The MO&ACLO presented a report to approve changes to Contract Standing Orders and minor adjustments to the Scheme of Executive decision making which will require amendments to the Constitution.


11.2     Council AGREED:


·         to approve the changes to Contract Standing Orders as set out in Appendix 1 of the report and minor adjustments to the Scheme of Executive decision making as set out in Appendix 2 of the report;

·         that the Monitoring Officer be given delegated authority to amend the Constitution in consultation with the Members Constitution Working Party to reflect the above changes.





Further Term of Appointment of Independent Member of the Ethics & Standards Committee / Penodi Aelod Annibynnol O'r Pwyllgor Moeseg A Safonau Am Dymor Pellach pdf icon PDF 19 KB


12.1     The MO&ACLO presented a report to appoint Mrs Shirley Morgan as an independent member of the Ethics & Standards Committee for a further four year term.


12.2     It was noted that Mrs Morgan was first appointed on the 13th November 2015. Regulations specify the number of Independent members which must be appointed to a Standards Committee. They may be appointed for a term of between 4 and 6 years and may be reappointed for one further term of not more than four years.


12.3     Council APPROVED the appointment of Mrs Shirley Morgan as an independent member of the Ethics & Standards Committee for a further four year term, commencing 14th November 2019.




Appointment of a Lay Member of the Audit Committee / Penodi Aelod Lleyg o'r Pwyllgor Archwilio pdf icon PDF 114 KB


13.1     The MO&ACLO presented a report to appoint Mrs Kathryn Pegington as the lay member of the Audit Committee in compliance with the Local Government (Wales) Measure 2011.


13.2     Members were reminded of the statutory requirements and guidance around appointing a lay member to the Audit Committee and the MO&ACLO outlined the selection process undertaken following the resignation of the former lay member.


13.3     Council AGREED to appoint Mrs Kathryn Pegington as the lay member of the Audit Committee until the next elections in 2022.








Protecting Front Line Services – Severance Payment / Gwarchod Gwasanaethau Rheng Flaen - Taliad Diswyddo pdf icon PDF 296 KB


14.1     The COSC&H presented a report seeking permission to delete a post from the Social Care and Housing leadership team structure and make a severance payment. This will allow the service area to modernise, align its structures to prioritise and enable the service to develop to ensure it is fit for the future.


14.2     Council AGREED to approve the severance payment for a member of the senior leadership team within Social Care and Housing.




14.3     Council APPROVED the severance payment for a member of the Senior Leadership team within Social Care and Housing.




Motions on Notice / Cynigion â rhybudd


15.1     There were no motions on notice.




Member Question Time / Cwestiynau gan yr Aelodau pdf icon PDF 90 KB

Additional documents:


16.1     Questions were asked by members and the replies are set out in Appendix A to these minutes.






Cabinet decisions - 09.04.19 / Penderfyniadau'r Cabinet -09.04.19 pdf icon PDF 310 KB


17.       Council NOTED the Cabinet decisions.




Date and time of next meeting - 25.06.19 / Dyddiad ac amser y cyfarfod nesaf - 25.06.19


18.1     Council NOTED that its next meeting was scheduled for Tuesday 25th June 2019 to be held at the Civic Centre, Pontypool. NP4 6YB.