Agenda and draft minutes

Safer Communities Overview & Scrutiny Committee
Wednesday, 13th March, 2019 3.00 pm

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Chris Slade  Senior Business Support Officer - Democratic Services

No. Item


Welcome & Apologies / Croeso ac Ymddiheuriadau


1.1       The Chair welcomed Members and Officers to the meeting.


1.2       Apologies for absence were received from Councillors Alan Slade and Neil Waite.


Declarations of Interest / Datganiadau o Fuddiant


2.1       The Chair reminded Members that any interests should be verbally declared and recorded on the Declarations of Interest register.


2.2       No interests were declared.


Minutes - 16/01/19 / Cofnodion - 16/01/19 pdf icon PDF 410 KB


3.1       The minutes of the previous meeting were confirmed as an accurate record.


Action Sheet / Taflen Weithredu pdf icon PDF 7 KB


4.1       The recommendations from the previous meeting were sent to the Executive Member and a response had been received, which had been circulated to the Committee.


Civil Parking and Environmental Enforcement / Gorfodi Amgylcheddol a Pharcio Dinesig pdf icon PDF 242 KB

Additional documents:


5.1       The HoHT&P, LFO, SMPP and the PHO entered the meeting.


5.2       The Chair welcomed the Officers to the meeting.  The SMPP gave a brief overview of the report, and the suggested scrutiny activity; that the Committee were invited to consider the following matters and make recommendations, as necessary for consideration by the Executive Member for Environment and Cabinet on:-

  • The aims and objectives of the service and the proposed enforcement policies;
  • For the in-house team – the size and scope of the options presented;
  • The modelled costs of the service options;
  • The fixed penalty charge levels that are proposed;
  • Any other matters considered relevant by the Committee.


5.3       The Chair invited the Officers to respond to Members’ questions and comments.  They responded as follows:-


·         SMPP – The figure of 219 subject to prosecution included activity since the introduction of the enforcement regime in May 2017.  It was in the main for one officer in the area and presented an average rate for fixed penalty notices (FPNs).

·         SMPP – The details in 2.7 of the report were figures extracted from Heddlu Gwent Police’s report.  The percentages not included in the report were classed as ‘other parking issues’.  Gwent Police were unable to state exactly what they were.

·         HoHT&P – Gwent Police still had some powers in Civil Parking Enforcement (CPE); the local authority’s remit was described as “signs and lines”.  In addition to “signs and lines”, the Council would have powers to enforce dropped kerb and disabled parking.

·         HoHT&P – Enforcement officers would be able to refer issues outside of their remit to the police.  Relationships with the police would need to be established in order to have an ongoing dialogue.

·         HoHT&P – Modelling had been done to date on the CPE proposal, which stated that it was a service that was not for profit.  The legislation was clear that it was not about making money, it was about proper use of the highway network.  If the income was greater, then it would be reinvested into the service area and be ring-fenced to the Highways and Transportation area.  If the authority set out with the intention of making money, Welsh Government might have been reluctant in handing over the powers to deal with it.  RTA Associates carried out the modelling for the five Gwent authorities.  Within the Gwent area, Caerphilly and Newport had made a slight surplus.

·         HoHT&P – For anybody issued with a parking offence ticket, the appeal process would be printed on the ticket.  SMPP – For an environmental offence, the information would also be on the ticket, although he was unsure about the informal appeal process.  However, all of the information would be on the internet.  It was thought that informal information would be given verbally.

·         HoHT&P – CPE would be restricted to adopted highway.  SMPP – In terms of environmental enforcement, officers would be instructed not to issue on private land.

·         SMPP – The figures in the report included one-off  ...  view the full minutes text for item 5.


Item for Next Meeting / Eitem ar gyfer y Cyfarfod Nesaf


6.1       The Chair confirmed that the item for the next meeting was Delivering the Local Housing Strategy and asked whether Members would like to make suggestions as to who they would like to invite for questioning.  Members suggested representatives of The Friends of the Earth (or similar) relating to their thoughts on where housing was being built, Shelter Cymru, Melin Homes and the relevant Executive Member.


Date of Next Meeting - 10/04/19 / Dyddiad y Cyfarfod Nesaf 10/04/19


7.1       The Chair confirmed that the next meeting would take place on 10 April 2019.


7.2       The meeting ended at 5:39pm.