Agenda and minutes

Cleaner Communities Overview & Scrutiny Committee
Wednesday, 19th September, 2018 1.30 pm

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer - Democratic Services

No. Item


Welcome & Apologies / Croeso ac Ymddiheuriadau


1.1         Apologies for absence were received from Councillors Huw Bevan, Stuart Evans, Gaynor James and Dave Thomas.



Declarations of Interest / Datganiadau o Fuddiant


2.1       There were no interests declared.


Minutes 20/06/2018 / Cofnodion 20/06/2018 pdf icon PDF 402 KB


3.1       The minutes of the meeting held on 20th June 2018 were confirmed as an accurate record.


Action Sheet / Taflen Weithredu pdf icon PDF 100 KB


4.1         Members noted the action sheet.



The British: Masterplan Approach / Y British: Dull y Cynllun Meistr pdf icon PDF 817 KB

Additional documents:


5.1       The Chair welcomed the Chair of the British Liaison Group, John Cox, the Vice Chair, Lynda Clarkson and Leanne Newman, a Member of the Group to the meeting.  


5.2       Members asked the representatives from the British Liaison Group (BLG) a number of questions and they gave the following replies:

  • Having been given sight of the questions in advance a meeting was held to discuss and the replies were on behalf of the BLG.
  • The BLG saw consultation as a continual process.
  • The BLG already had an important role in relation to the cleaning and greening of the site and had reduced the budget by £1million by targeting the shafts and adits which were in more need of treatment than others on the site.
  • During the first round of consultation there was too much emphasis on development which the community had already objected to as inappropriate and unaffordable, however during the recent consultation there was a more realistic approach for the site which was due to the input of the BLG.
  • Since the Memorandum of Understanding was introduced the Council had provided the BLG with a few reports, however they had not received all the reports which they had asked for. The BLG were still yet to be told the precise terms of the agreement with Welsh Government which was critical for the BLG to understand what the Welsh Government wanted out of the project.
  • The process had been a learning curve for everyone and negotiations were never straight forward. There had been times where the BLG felt the plan has been veering off track however the BLG were able to approach the Leader of the Council and the Chief Officer to express their concerns. There had always been someone at the Council that the BLG were able to go to and the communication between the two parties had resulted in everyone looking at the site in the same way. The development on site was the main sticking point and the money being spent, the BLG had an end result and the money to complete the necessary works.
  • Before the purchase of the land by the Council the BLG had already worked out a plan for the area which involved cleaning and greening, there was no development included in their plan. When the BLG were asked whether they agreed with the Councils plan to purchase the land they voted at a public meeting with 54 votes to 1 that they supported the idea of the Council purchasing the land, at that time there was no mention of development being part of the deal and that was something that occurred after their signatures had been given to the agreement. Council officers had been thinking about development on the site from an early stage and the BLG had been fighting the idea. If after 20 years when there was a nature reserve and ponds on site, a proposal for development could then be discussed.
  • The consultant’s report presented a scheme which was  ...  view the full minutes text for item 5.


Item for Next Meeting / Eitem ar gyfer y Cyfarfod Nesaf


6.1       The topic to be discussed at the next meeting would be the Review of the current policy on the use of glyphosate.


6.2       The Chair asked the committee a number of questions in relation to the next meeting.


6.3       In response to the questions, the committee agreed to invite the relevant Executive Member to meeting to justify the reason the Council used glyphosate and to confirm whether the COSHH statements were up to date. The Committee suggested inviting the Council’s main subcontractor, the area manager from Keep Wales Tidy and a representative from the Soil Association.  The Committee felt that they would not benefit from a site visit on that particular topic. 


Date of Next Meeting 14/11/2018 / Dyddiad y Cyfarfod Nesaf 14/11/2018


7.1       The next meeting was scheduled to take place on Wednesday 14th November 2018.