Agenda and draft minutes

Cross-Cutting Resources and Business Overview & Scrutiny Committee
Thursday, 10th January, 2019 2.30 pm

Venue: Council Chamber, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Chris Slade  Senior Business Support Officer - Democratic Services

Items
No. Item

1.

Attendance / Presenoldeb

Minutes:

1.1       The Chair welcomed Members and Officers to the meeting.

 

1.2       Apologies for absence were received from Cllrs Giles Davies, Jon   Horlor, Kelly Preston, Rose Seabourne and Louise Shepphard.

2.

Declarations of Interest / Datganiadau o fudd

Minutes:

2.1       The Chair reminded Members that any interests should be verbally             declared and recorded on the Declarations of Interest register.

 

2.2       No interests were declared.

3.

Confirmation of Minutes 13.9.2018 / Cadarnhad o gofnodion 13.9.2018 pdf icon PDF 342 KB

Minutes:

3.1       The minutes of the previous meeting were confirmed as an accurate          record.

 

3.2       Councillor Stuart Evans referred to page 4, recommendation 3; use of        drone technology as a deterrent against fly-tipping.  He asked whether           it had been chased up.  The CSO replied that the responses to the      recommendations were being collated and would be circulated within        two weeks.

4.

Draft Local Toilets Strategy / Strategaeth Toiledau Lleol Drafft pdf icon PDF 296 KB

Additional documents:

Minutes:

4.1    The Chair introduced the item and the Officers introduced themselves.

 

4.2     In reply to Members’ questions, the Officers responded as follows:-

·         The P&PM stated that they were working with the Community Safety Team in looking at anti-social behaviour in and around the vicinity of public toilets.  However, any specific issues would be picked up and investigated.

·         The P&PM commented that part of the strategy included publishing opening hours of the toilets; this would be done electronically as times often change.  Physical signs on toilets, noticeboards and signposting to other alternatives would be looked at going forward. 

·         The HHT&P explained that he was unaware of the layout of the toilet facilities on Lion Street, Blaenavon and whether the unisex facility was confusing.  He said that he would clarify and get back to Members.

·         The toilet facilities at Panteg Cemetery had been closed for some time and Members had received complaints about it.  The W&SOM responded that some facilities had to be closed as they were beyond repair, but funding opportunities could be looked at in order to see whether repairs could be done in the future.

·         The W&SOM stated that some private sector toilets had baby changing facilities for fathers with children.  He had spoken to various forums and there seemed to be a shortage.  This could be looked at going forward, should funding be secured.

·         The W&SOM explained that the toilet facilities were monitored often and any issues would be reported back in order for them to be resolved quickly.  This responsibility fell to the Cleansing Operator to clean the facilities, monitor them and report issues.

·         The P&PM said that part of the strategic approach would be to look at gaps in facilities across the borough.  The public would be consulted whilst doing so, as well as looking at alternatives, as explained in the Act.  There was no requirement for businesses to be involved, but it could be in their interest as it could boost income.  There were no incentives for businesses to be part of the scheme.

·         The P&PM would get back to Members as to whether a mobile app could be used for finding toilet facilities.

·         The P&PM would report back to Members as to whether baby changing facilities could be included when looking at planning applications.

·         The P&PM stated that the issue of individuals who were not online and therefore did not have access to the information would need to be worked through.  It was anticipated that this would include work with Age Connects Torfaen and Torfaen MIND, who had said that anyone who used their services could have the information printed off.  Signage may need to be looked at but there was no budget.  Further talks with various organisations would need to take place around where the information could be provided.

·         The W&SOM explained that there was a toilet facility on the ground floor of the Civic Centre.  The HoPSSU said that security in  ...  view the full minutes text for item 4.