Agenda and minutes

Cross-Cutting Resources and Business Overview & Scrutiny Committee
Wednesday, 11th September, 2019 1.30 pm

Venue: Committee Rooms 2 & 3, Civic Centre, Hanbury Road, Pontypool, NP4 6YB

Contact: Chris Slade  Senior Business Support Officer - Democratic Services

No. Item


Attendance / Presenoldeb



Keith Rutherford, Chief Officer, Social Care and Housing

Dermot McChrystal, Chief Officer, Education

Rachel Jowitt, Chief Officer, Neighbourhood Services, Planning & Public Protection, Neighbourhoods, Planning & Public Protection

Tom Roberts, Senior Corporate Improvement & Scrutiny Officer

Catherine Turner, Senior Corporate Improvement & Scrutiny Officer

Liann Skellett, Senior Corporate Improvement & Scrutiny Officer

Rebecca Fahey-Jones, Scrutiny Officer


Apologies - Councillors:

            Ronald Burnett, Steven Evans, Elizabeth Haynes, Gaynor James, Fay        Jones, Peter Jones, Sue Malson, Rose Seabourne and Raymond   Williams.       


Declarations of Interest / Datganiadau o fudd


2.1       No declarations of interest were received.


Confirmation of Minutes 3.7.2019 / Cadarnhad o Gofnodion 3.7.2019 pdf icon PDF 306 KB


3.1       The minutes of the previous meeting were confirmed as an accurate           record.


Delivering the Corporate Plan (CP3) - Progress Update on Delivering the Council's 2018/19 Improvement Objectives / Cyflenwi'r Cynllun Corfforaethol (CP3) - Diweddariad ar Gynnydd wrth Gyflenwi Amcanion Gwella'r Cyngor 2018/19 pdf icon PDF 235 KB

Additional documents:


4.1       The Chair welcomed everybody to the meeting and explained the    purpose of     the workshop, before inviting officers to introduce the   report.





4.2         The SCIO&SO introduced the report highlighting the nature of the    Annual Performance Report and the role of Members in scrutinising it.


4.3      SCIO&SO informed Members that each table would be supported by a Scrutiny Officer (who would act as a facilitator) and a Chief Officer, allowing them the opportunity to challenge and scrutinise the Annual Performance Report 2018/19 and suggest areas for improving the document, and areas where Members felt effort should be focussed in the future. The SCIO&SO asked Members to take advice from their facilitator who would make sure each group stayed on task and on time.


4.4      Members broke into three workshop sessions for the remainder of the meeting with each table feeding back their collective views before moving on to considering a new service area.


4.5      At the conclusion of the workshop, the Committee agreed to offer their support to the proposed savings mitigation measures outlined in the appendix of the report, apart from the following: 


         Recommendation 1:-


Ensure the document includes metric data so that it is possible to understand the scale involved under each measure.


Recommendation 2:-


Ensure the document includes the Corporate Plan Priority headings for each Appendix.


Recommendation 3:-


The update for activity 1 (Street Scene area based working) should:

-          Include financial years so that it is clear the timeframe which is being referred to.


Recommendation 4:-


The update for activity 2 (Litter bin review) should make it clear that private bin owners may not just be retailers but could also include Bron Afon or Community Councils.


Recommendation 5:-


The update to Activity 4 (engaging with fast food providers to reduce litter) should be expanded upon to explain why this hasn’t happened and why the Service Area believes engaging with fast food retailers once we have a Litter Strategy would be more beneficial.    


Recommendation 6:-


In the future activity 1 (Street Scene area based working) should look at:

-          Approaching the police to see if stop and search can be used to ensure vans have the correct licences to remove waste.

-          Finding out if there is published list of licensed waste carriers and if so can a link be provided from the council website.

-          Whether the staffing structure could be reshaped to employee more officers proactively working to reduce fly-tipping and littering, rather than reactive staff.


Recommendation 7:-


Future work under Activity 2 (Litter bin review) should consider the benefits of educating the public on the use of litter bins and the issues arising from using them for domestic waste


Recommendation 8:-


Future work under Activity 3 (Annual Spring Clean) should investigate the potential of working with the probation service to bring in additional volunteers.


Recommendation 9:-


Future work under Activity 4 (engaging with fast food providers to reduce litter) should look at charging outlets for the waste they indirectly  ...  view the full minutes text for item 4.