Agenda and minutes

Public Services Board Overview & Scrutiny Committee
Wednesday, 8th November, 2017 3.00 pm

Venue: Chamber, Civic Centre, Hanbury Road, Pontypool. NP4 6YB

Contact: Dominique Redman  Senior Business Support Officer - Democratic Services

Items
No. Item

1.

Welcome & Apologies / Croeso ac Ymddiheuriadau

Minutes:

1.1       The Chair welcomed everyone in attendance and introductions were made.  Apologies for absence were received from Councillor Colette Thomas.

2.

Declarations of Interest / Datganiadau o Fuddiant

Minutes:

2.1       The SCIO&SO advised members that he wasn’t’ aware of any interests that should be declared, however, should any matters arise during discussions Members should declare any interests at that point.  

3.

Minutes 12.1.2017 / Cofnodion 12.1.2017 pdf icon PDF 326 KB

Minutes:

3.1       The minutes were confirmed as a correct record of the meeting.

4.

Action Sheet / Taflen Weithredu pdf icon PDF 100 KB

Minutes:

4.         The contents of the action sheet were noted.

5.

Public Services Board Draft Well-Being Plan For Torfaen / Drafft Cynllun Llesiant I Dorfaen Y Bwrdd Gwasanaethau Cyheoddus pdf icon PDF 111 KB

Additional documents:

Minutes:

5.1       The Head of PSSU highlighted the key areas of the report which sought member’s views around the processes undertaken by the Public Services Board in developing the first well-being plan, and the content of the draft plan at the consultation stage. 

 

5.2       Members questioned officers and representatives in attendance around the methodology employed to develop the draft plan; how local objectives had been set; decisions made by the Public Services Board in relation to the draft plan; and the steps the board proposed to take to meet the identified objectives.  In response to members questions the following main points were made:

 

·         In order to ensure a good response rate during consultation of the draft plan, all statutory consultees had been provided with a link to the draft plan on the council’s website.  All consultees were encouraged to respond, however, there was a statutory requirement for some consultees to respond.  An Engagement Group consisting of officers from a range of partners promoted the consultation within their own organisations.

·         No public engagement sessions had been organised to date.  Discussions had been held with Engagement Officers who had provided advice around the balance of consultation and the risks around consultation fatigue.  Consultees had been captured via the strategic engagement group and suggestions were welcomed from members for other organisations that might have a particular interest. 

·         The need to engage with small, local businesses was recognised.  There would be a number of opportunities to engage with groups and small businesses locally to ensure that wider, strategic objectives of the well-being plan would add value across the public realm.

·         The expectations of the Future Generations Commissioner (FGC) to engage as far and wide as possible had been recognised.  There was a certain level of reliance on engagement officers and the Community Cohesion Officer in terms of who to engage with, particularly hard to reach groups.  Every effort was made around engagement, however, this was challenging due to limited resources and time constraints.  It was noted that approximately 1300 responses to the assessment had been received and 333 responses to the summer questionnaire.

·         Strategic work was already being undertaken across to Torfaen to address the issue of affordable housing.  This topic had been discussed when considering themes, however, given that the FGC would be expecting work to be ongoing in this area anyway, it was felt that efforts should be pooled around austerity and issues with unemployment, low pay and affordability.

·         All partners had assisted in mapping out areas for inclusion in the process and this collective experience had been used to establish the well-being objectives going forward.  Suggestions from members around areas that might have been missed would be gratefully received.

·         The consultation document had been published to the council’s website, members of the strategic engagement group had also communicated this widely and a message had been included in Torfaen’s resident newspaper ‘Torfaen Talks’.

·         Efforts had been made to utilise electronic communication in terms of consultation, however, Torfaen Voluntary Alliance were connecting with various  ...  view the full minutes text for item 5.