Agenda and minutes

Public Services Board Overview & Scrutiny Committee
Tuesday, 12th February, 2019 3.00 pm

Venue: Chamber, Civic Centre, Hanbury Road, Pontypool. NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer - Democratic Services

Items
No. Item

1.

Welcome & Apologies / Croeso ac Ymddiheuriadau

Minutes:

1.1       Apologies were received from Councillor Peter Jones.

2.

Declarations of Interest / Datganiadau o Fuddiant

Minutes:

2.1       There were no interests declared.

3.

Minutes / Cofnodion pdf icon PDF 453 KB

Minutes:

3.1       The minutes of the meeting held on 8th February 2018 were confirmed as an accurate record of the meeting.

4.

Action Sheet / Taflen Weithredu pdf icon PDF 98 KB

Minutes:

4.1       Members noted the content of the action sheet.

5.

Public Services Board Progress Report on PSB Development and Improving Health and Ageing Well Through a Place Based Approach / Adroddiad Cynnydd Bwrdd Gwasanaethau Cyhoeddus ar Ddatblygu'r BGC a Gwella Iechyd a Heneiddio'n Dda trwy gyfrwng Dull Seiliedig ar Le pdf icon PDF 452 KB

Additional documents:

Minutes:

5.1       The Head of Public Services Support Unit (PSSU) thanked partners of the Public Service Board (PSB) for attending the meeting and gave an overview of the work that the PSB had been recently carrying out commenting on the following:

  • The PSB Scrutiny Committee previously held two meetings to scrutinise the PSB Draft Well-Being Plan for Torfaen.
  • The Well-Being Plan has seven objectives which were developed from a well-being assessment undertaken and work carried out through the PSB Executive Group and the Officers Support Group.
  • The final plan went through the PSB scrutiny committee and was signed off by all the partners involved.
  • The PSB Well-Being Plan was a young, developing plan which highlighted what was going to be achieved in the short, medium and long term.
  • The plan put great emphasis on partnership working, however work on the partnership approach was still ongoing as all partners had different governance structures and were restricted by different legislation.
  • The report presented to committee was an update report and in May 2019 the committee would receive the PSB’s Well-Being report for 2018-19, a progress report on the work carried out by PSB in the last year.
  • The PSB were focused on working in a different way than the Local Service Board (LSB) had previously worked and there was a huge commitment to partnership working.

 

5.2       Members asked Invitees and Officers a series of questions and the following responses were given:

 

  • The PSB Graduate, Dr Beeckman would be working on a number of themes over the next two years which included culture and partnership behaviour, collaboration/integration/transformation, place based working and PSB governance.
  • The PSB had been formed for a couple of years, however so far the focus has been on meeting the statutory deadlines set by Welsh Government to develop a Well-being Assessment and Well-being Plan which overtook the time available to develop the PSB.
  • There was a high level of demand placed on Public Services and without implementing change services would become unsustainable. The PSB had started to explore the best ways to change practice and were looking at how to help people navigate the complexities of Public Services by bringing services together in order to reduce demand in the future. The PSB agreed to look at the Place Based Working approach to identify how Public Services could co-ordinate and navigate together to provide services effectively.
  • It was important as a starting point to focus on the Culture and Partnership behaviour in order to achieve the right outcomes. Over the last few months the PSB have had the same partners attending the meetings which helped to build relationships, the partners then reported feedback from the meetings to their organisations.
  • It was important to progress in an order when bringing organisations together as each organisation had their own pressures.  Firstly it was focusing on how to collaborate effectively, which the PSB had already discussed and held workshops on and then looking at what behaviours to expect from the organisations. The PSB had been  ...  view the full minutes text for item 5.