Agenda and draft minutes

Public Services Board Overview & Scrutiny Committee
Wednesday, 12th June, 2019 3.00 pm

Venue: Chamber, Civic Centre, Hanbury Road, Pontypool. NP4 6YB

Contact: Rachel Beale  Senior Business Support Officer - Democratic Services

Items
No. Item

1.

Welcome & Apologies / Croeso ac Ymddiheuriadau

Minutes:

1.1       There were no apologies for absence.

2.

Declarations of Interest / Datganiadau o Fuddiant

Minutes:

2.1       There were no interests declared.

3.

Minutes - 12/02/2019 / Cofnodion - 12/02/2019 pdf icon PDF 379 KB

Minutes:

3.1       The minutes of the meeting held on 12th February 2019 were confirmed as an accurate record of the meeting.

4.

Action Sheet / Taflen Weithredu pdf icon PDF 105 KB

Minutes:

4.1       Members noted the content of the action sheet.

5.

Torfaen Public Services Board Annual Report / Adroddiad Blynyddol Bwrdd Gwasanaethau Cyhoeddus Torfaen pdf icon PDF 185 KB

Additional documents:

Minutes:

5.1       Councillor Anthony Hunt thanked his PSB colleagues for attending the meeting and introduced the report making the following comments:

  • The Torfaen well-being plan had been scrutinised on three separate occasions leading to the final report being approved by Council and the wider statutory partners of the PSB.
  • It was important to note it was a partnership plan and not just a Council plan.
  • It was a statutory requirement to produce an annual report, and it was being presented to scrutiny for their comments and to receive their views on the current progress and future delivery of the well-being plan.
  • Each of the well-being objectives had an executive and operational lead and the PSB were  also working on a defined piece of work with Academi Wales and a graduate to support how the PSB could work better together in delivering partnership objectives.

·         The plan had to be long term and the PSB were encouraged by the Welsh Government and the Future Generations Commissioner to think long term and to plan effectively. It was only in the early stage of the plan and partners were concentrating on exploration, understanding what the causes were behind the issues, best practice, changing behaviors and building trust.

·         In preparing the report, the PSB wanted to make it more interactive and understandable and had developed a number of short films around the objectives to better inform, reduce the volume of print in the report to make it more accessible , use simple language and include a ‘page at a glance’ approach. The PSB were looking at new innovative ways to get the messages out and partners would be interested in scrutiny member’s views of the videos.

·         The annual report did not require individual sign off, the report was signed off by the PSB in May 2019 and due to timescales it was being translated for statutory publication in July. The report would then be sent to the Welsh Government, the Future Generations Commissioner’s Office and the Wales Audit Office. The views from the scrutiny meeting would feed into the ongoing work across the PSB and scrutiny considerations would be reported to the PSB at their forthcoming meeting.

·         The annual report not only looked at what was happening locally but also what partnership officers had been undertaking regionally through the Gwent Strategic Well Being Group. There were 6 key objectives that partnership staff were working on and progress of the work was being reported to the G10 group of Chief Executives, the purpose was to join up and reduce duplication at the regional level whilst maintaining strategic links with the Regional Partnership Board.

·         The report contained segments on the following:

o   Regional collaboration and making links to the local objectives

o   Future scenario work, what could the future hold and what could be the challenges

o   The Board activity and development

o   The Officer Support Group and the PSB objectives

o   On Scrutiny

o   On challenges facing the PSB

o   On funding that had been drawn down  ...  view the full minutes text for item 5.