Agenda and draft minutes

Children and Young People Overview & Scrutiny Committee
Wednesday, 11th March, 2020 1.30 pm

Venue: Council Chamber, Civic Centre, Pontypool NP4 6YB

Contact: Geraint Thomas  Senior Business Support Officer (Democratic Services)

No. Item


Welcome & apologies / Croeso ac ymddiheuriadau


1.1       Apologies were received from Councillors Kathy Evans, Alan Jones, Richard Overton and Raymond Williams.


Declarations of interest / Datganiadau o fudd


2.1       Councillor Colette Thomas declared a personal interest in agenda item 5 as she was the Chair of Torfaen District Scouts.


Minutes 13/2/2020 / Cofnodion 13/2/2020 pdf icon PDF 408 KB


3.1       The minutes of the meeting held on 13th February 2020 were confirmed as an accurate record.


Action sheet / Taflen Gweithredu pdf icon PDF 101 KB


4.1       The Committee noted the action sheet.


Opportunity Led Review - Play, Sports Development & Youth Services / Adolygiad Arweinir gan Gyfle - Gwasanaethau Chwarae, Datblygiad Chwaraeon ac Ieuenctid pdf icon PDF 828 KB


5.1       The HoA&E gave a brief introduction to the report, highlighting the following areas:

  • It was an opportunity-led review that would include considerations around whether services could be delivered better or differently.
  • Although the three service areas collaborated on occasion, they operated largely independent of each other, therefore potential existed around increased collaboration.
  • Collaboration with other local authorities could also be explored, which could include the creation of a legal entity to deliver services on behalf of the constituent local authorities.
  • The service areas relied heavily on grant funding, particularly in Sports Development; however the grant funding was not totally prescriptive, so the Local Authority (LA) could shape the way it was used in delivering some services.
  • Over 150 professionals were invited to complete the survey, with responses being received from almost 100 of them.
  • The budgets and main provisions regarding the three service areas were outlined within paragraph 2 of the report.


5.2       Following Members’ questions and comments, the HoA&E, PSM, SD/AYPO and YSM made the following main points:

  • Communication and engagement around the services available existed in terms of social media, webpages, contact with schools and partner agencies, awards events and regular consultations with service users and parents/carers.
  • The HoA&E praised the three different sources of information that had been historically available via the three service areas; however he stressed that they could be brought together as one offer and targeted more effectively.
  • The SD/AYPO confirmed that Community Chest funding sat outside of the funding referred to in paragraph 2.3 of the report.
  • The YSM confirmed that the number of youth provisions had decreased over the years, highlighted by the reduction from 18 to 2 youth clubs within the borough.
  • The YSM and PSM confirmed that that their services were designed by service users, following regular consultation.
  • The HoA&E stated that the Education Service was committed to the National Participation Standards, of which the LA had received an award in 2019.
  • The SD/AYPO explained that Sports Development services were historically sports driven; however health and wellbeing were also now key drivers behind their work.
  • The HoA&E informed the Committee that a pilot would soon be launched in one school around the Wellbeing Offer, analysing what provisions were available in schools and whether it provided good value for money.
  • Targeted support existed around vulnerable young people following dialogue with schools, parents/carers and young people themselves. It was becoming increasingly clear that a ‘missing middle’ of young people existed, who were not high achievers or targeted groups; however they too were vulnerable and required consideration.
  • The HoA&E explained that the potential £25,000 budget saving would equate to two-thirds of an employee. He added that it was logical that the largest budget would suffer the least from any budget saving; however it was important to consider whether grant conditions could be met without a particular officer.
  • Grant funding was available to the three service areas from various sources; and the HoA&E agreed to  ...  view the full minutes text for item 5.


Date of next meeting 6/5/2020 / Dyddiad y cyfarfod nesaf 6/5/2020


6.1       The date of the next meeting was noted.


6.2       Cllr Caron gave his apologies for the next meeting.


6.3       The meeting ended at 3.30pm.