Venue: Council Chamber, Civic Centre, Pontypool NP4 6YB
Contact: Geraint Thomas
Senior Business Support Officer (Democratic Services)
Welcome & apologies / Croeso ac ymddiheuriadau
1.1 Apologies were received from Councillors Kathy Evans, Alan
Jones, Richard Overton and Raymond Williams.
Declarations of interest / Datganiadau o fudd
2.1 Councillor Colette Thomas declared a personal interest in agenda
item 5 as she was the Chair of Torfaen District Scouts.
Minutes 13/2/2020 / Cofnodion 13/2/2020 PDF 408 KB
3.1 The minutes of the meeting held on 13th February 2020
were confirmed as an accurate record.
Action sheet / Taflen Gweithredu PDF 101 KB
4.1 The Committee noted the action sheet.
Opportunity Led Review - Play, Sports Development & Youth Services / Adolygiad Arweinir gan Gyfle - Gwasanaethau Chwarae, Datblygiad Chwaraeon ac Ieuenctid PDF 828 KB
5.1 The HoA&E gave a brief introduction to the report,
highlighting the following areas:
was an opportunity-led review that would include considerations
around whether services could be delivered better or
- Although the three service areas collaborated on occasion, they
operated largely independent of each other, therefore potential
existed around increased collaboration.
- Collaboration with other local authorities could also be
explored, which could include the creation of a legal entity to
deliver services on behalf of the constituent local
service areas relied heavily on grant funding, particularly in
Sports Development; however the grant funding was not totally
prescriptive, so the Local Authority (LA) could shape the way it
was used in delivering some services.
- Over 150 professionals were invited to complete the survey, with
responses being received from almost 100 of them.
budgets and main provisions regarding the three service areas were
outlined within paragraph 2 of the report.
Members’ questions and comments, the HoA&E, PSM, SD/AYPO and YSM made the following
- Communication and engagement around the services available
existed in terms of social media, webpages, contact with schools
and partner agencies, awards events and regular consultations with
service users and parents/carers.
HoA&E praised the three different
sources of information that had been historically available via the
three service areas; however he stressed that they could be brought
together as one offer and targeted more effectively.
SD/AYPO confirmed that Community Chest funding sat outside of the
funding referred to in paragraph 2.3 of the report.
YSM confirmed that the number of youth provisions had decreased
over the years, highlighted by the reduction from 18 to 2 youth
clubs within the borough.
YSM and PSM confirmed that that their services were designed by
service users, following regular consultation.
HoA&E stated that the Education
Service was committed to the National Participation Standards, of
which the LA had received an award in 2019.
SD/AYPO explained that Sports Development services were
historically sports driven; however health and wellbeing were also
now key drivers behind their work.
HoA&E informed the Committee that a
pilot would soon be launched in one school around the Wellbeing
Offer, analysing what provisions were available in schools and
whether it provided good value for money.
- Targeted support existed around vulnerable young people
following dialogue with schools, parents/carers and young people
themselves. It was becoming increasingly clear that a
‘missing middle’ of young people existed, who were not
high achievers or targeted groups; however they too were vulnerable
and required consideration.
HoA&E explained that the potential
£25,000 budget saving would equate to two-thirds of an
employee. He added that it was logical that the largest budget
would suffer the least from any budget saving; however it was
important to consider whether grant conditions could be met without
a particular officer.
- Grant funding was available to the three service areas from
various sources; and the HoA&E
agreed to ...
view the full minutes text for item 5.
Date of next meeting 6/5/2020 / Dyddiad y cyfarfod nesaf 6/5/2020
6.1 The date of the next meeting was noted.
6.2 Cllr Caron gave his apologies for the next meeting.
6.3 The meeting ended at 3.30pm.