Agenda and draft minutes

Prosperous Communities Overview & Scrutiny Committee
Wednesday, 26th June, 2019 1.30 pm

Venue: Council Chamber, Civic Centre, Pontypool NP4 6YB

Contact: Chris Slade  Senior Business Support Officer (Democratic Services)

Items
No. Item

1.

Welcome & Apologies / Croeso ac Ymddiheuriadau

Minutes:

1.1       The Chair welcomed Members and Officers to the meeting.

 

1.2       Apologies were received from Councillors Veronica Crick and Fay Jones.

2.

Declarations of Interest / Datganiadau o Fuddiant

Minutes:

2.1       The Chair reminded Members that any interests should be verbally declared and recorded on the Declarations of Interest register.

 

2.2       No interests were declared.

3.

Minutes - 10/04/19 / Cofnodion - 10/04/19 pdf icon PDF 399 KB

Minutes:

3.1       The minutes of the meeting held on 10 April 2019 were confirmed as an accurate record.

4.

Action Sheet / Taflen Weithredu pdf icon PDF 7 KB

Minutes:

4.1       The Committee noted the action sheet.

5.

Update Report - Progress and Impact of Accepted Recommendations / Diweddariad - Hynt ac Effaith yr Argymhellion a Dderbyniwyd pdf icon PDF 223 KB

Additional documents:

Minutes:

5.1       The Chair and the CSO introduced the report, provided a brief background and confirmed the suggested scrutiny activity.

 

5.2       The CONP&PP provided updates and answers to members’ questions regarding the topics below.

 

5.3       Torfaen Training – Post Inspection Action Plan

The CONP&PP confirmed that:

  • There had been good news in that Estyn had revisited Torfaen Training and that they had been taken out of monitoring.
  • The Performance Inspection Sub Group would continue to meet as they did not want to be seen as being complacent.

 

5.4       The Committee agreed that they were satisfied with the progress on the implementation of the recommendations; however they wished to retain this item for further updates.

 

5.5       Review of Dog Fouling Orders / Exclusion Areas

The CONP&PP confirmed that:

  • A lot of work had been done because of the scrutiny recommendations. 
  • The Public Spaces Protection Orders had gone into force.  Improvements had been seen in many areas.
  • Some signage had been destroyed.
  • If the review of Dog Fouling Orders and Exclusion Areas were to be monitored, it would be linked to enforcement going forward which fell under the remit of the Cleaner Communities Overview and Scrutiny Committee.  A joint meeting between the two Committees could be arranged.

 

5.6       The Committee agreed that they were satisfied with the progress on the implementation of the recommendations; however they wished to retain this item for further updates.

 

5.7       Future of the Library and Information Service

The CONP&PP confirmed that:

  • The item was previously under the remit of the Cleaner Communities Overview and Scrutiny Committee and was linked with to budget savings.
  • A complete reconfiguration of the service had to take place in order to achieve the necessary savings.  This included the installation of self-service kiosks.
  • The recommendation around forming a constituted Friends of the Library Group had not yet been progressed.  Officer time had been put into developing the new structure and the introduction of the self-service kiosks.  This would be progressed once things had settled down.
  • They had seen a reduction in use of the computers as individuals were using their own devices, which was acceptable.  There was no budget in place to replace the existing computers.
  • The scrutiny impact was beneficial.  They had looked at staffing levels, opening hours and it had been put in for monitoring going forward.
  • Some IT issues related to the capacity of the lines going to Cwmbran Library.  This had been increased and so it was no longer an issue.

 

5.8       The Committee agreed to remove this item from future monitoring reports.

 

5.9       Assisting and Driving Both Employment Opportunities and New Employers into Torfaen

The CONP&PP confirmed that:

  • This had previously gone to the Cleaner Communities Overview and Scrutiny Committee.
  • They had acted upon the first recommendation and was bringing the new strategy for Members to consider for their basket.
  • Officers were looking at procurement options and improvements.
  • Tier one funding and funding from other sources were dependent upon the outcome of Brexit.
  • Another  ...  view the full minutes text for item 5.

6.

Update Report - Progress Against Adopted Action Plans / Adroddiad ar y Diweddaraf - Cynnydd yn erbyn Cynlluniau Gweithredu a Fabwysiadwyd pdf icon PDF 222 KB

Additional documents:

Minutes:

6.1       The Chair and the CSO introduced the report, provided a brief background and confirmed the suggested scrutiny activity.

 

6.2       WAO Review – Community Safety in Wales

The EC&CSM provided an update and answered Members’ questions as follows:

  • All partners were engaged and were getting involved.  They were able to have just one meeting at Safer Gwent rather than multiple sporadic meetings.
  • It was essential to have the right individuals at the table in order to get the appropriate membership to take actions forward and prevent delays.

 

6.3       The Committee agreed that they were satisfied with the progress on the implementation of the recommendations; however they wished to retain this item for further updates.

7.

Item for Next Meeting / Eitem ar gyfer y Cyfarfod Nesaf

Minutes:

7.1       The Chair reminded the Committee that the item for the next meeting would be considered during the ‘Visioning Session’.

8.

Date of Next Meeting - 02/10/19 / Dyddiad y Cyfarfod Nesaf 02/10/19

Minutes:

8.1       The date of the next meeting was noted.

 

8.2       The meeting ended at 2.23pm.